Administrative Coordinator
3 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ontario Power Generation. As an Administrative Assistant, you will provide administrative support to mid to senior leaders and their departments, utilizing new technologies to deliver efficient processes in areas such as correspondence, meeting arrangements/scheduling, time management, information maintenance, and general office support.
Key Responsibilities:- Provide comprehensive administrative support to Senior Managers and their departments, including managing schedules and calendars, scheduling meetings and booking travel arrangements.
- Maintain leader's calendar regarding meetings, appointments, and screen calls and visitors, being mindful of established priorities.
- Schedule and make all necessary arrangements for meetings and conferences, including preparing and distributing agendas and handouts, acquiring meeting rooms, and arranging for audiovisual equipment.
- Participate with Senior Manager in setting priorities and scheduling Senior Manager's work projects and activities, advising on the status of current work, target dates, scheduled actions/meetings, and other related demands on Senior Manager's time.
- Maintain referral and follow-up control logs to keep Senior Manager informed of impending actions, progress, etc.
- Coordinate all access to Senior Manager, setting up priority for requests and referring same to other knowledgeable staff for action or responding personally to requests, providing required information or service.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle confidential and sensitive information with utmost discretion and professionalism.
- Manage expense reports, budgets, and other financial documents.
- Perform other administrative duties as required to support the leadership team.
- Post-secondary diploma/degree in Business Administration, Communications, or a related field preferred.
- Minimum of 2 years of experience in an administrative support role.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to prioritize and manage multiple tasks and deadlines in a fast-paced environment.
- High level of discretion and confidentiality.
- Strong problem-solving skills and the ability to work independently.
- Excellent interpersonal skills and the ability to work effectively with all levels of the organization.
- A supportive work environment where you can be your best every day.
- Opportunities to stretch and develop.
- Offer different ways for you to give back to communities where we operate.
- We support employment equity, diversity, and inclusion.
We are committed to fostering an inclusive, equitable, and accessible environment where all employees feel valued, respected, and supported. If you require accommodation during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made.
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Administrative Coordinator
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Bowmanville, Ontario, Canada On Time Healthcare Inc. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at On Time Healthcare Inc. as an Administrative Coordinator.Key ResponsibilitiesScheduling and CoordinationSchedule and confirm appointments for our healthcare professionalsCoordinate travel arrangements and itineraries as neededCommunication and...
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Administrative Coordinator
2 weeks ago
Bowmanville, Ontario, Canada On Time Healthcare Inc. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at On Time Healthcare Inc. as an Administrative Coordinator.Key ResponsibilitiesScheduling and CoordinationSchedule and confirm appointments for our healthcare professionalsCoordinate travel arrangements and itineraries as neededCommunication and...
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Administrative Coordinator
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Bowmanville, Ontario, Canada On Time Healthcare Inc. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at On Time Healthcare Inc.Key ResponsibilitiesScheduling and Coordination: Schedule and confirm appointments, meetings, and events with clients, staff, and external partners.Communication: Answer telephone calls, relay messages, and respond to...
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Administrative Coordinator
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Bowmanville, Ontario, Canada On Time Healthcare Inc. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at On Time Healthcare Inc.Key ResponsibilitiesSchedule and confirm appointments with patients and healthcare professionalsAnswer telephone calls and relay messages to the relevant staff membersRespond to electronic enquiries and provide information...
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Bowmanville, Ontario, Canada 10710105 Canada Inc Full timeProject Administration OfficerWe are seeking a highly organized and detail-oriented Project Administration Officer to join our team at 10710105 Canada Inc.Key Responsibilities:Delegate tasks to office support staff and establish work priorities to ensure procedures are followed and deadlines are met.Carry out administrative activities, including preparing...
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Project Coordinator
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Bowmanville, Ontario, Canada 10710105 Canada Inc Full timeProject Administration OfficerWe are seeking a highly organized and detail-oriented Project Administration Officer to join our team at 10710105 Canada Inc.Key Responsibilities:Delegate tasks to office support staff and establish work priorities to ensure procedures are followed and deadlines are met.Carry out administrative activities, including preparing...
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Bowmanville, Ontario, Canada 10710105 Canada Inc Full timeProject Administration OfficerWe are seeking a highly organized and detail-oriented Project Administration Officer to join our team at 10710105 Canada Inc.Key Responsibilities:Delegate tasks to office support staff and establish work priorities to ensure procedures are followed and deadlines are met.Carry out administrative activities, including preparing...
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1 week ago
Bowmanville, Ontario, Canada 10710105 Canada Inc Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at 10710105 Canada Inc. As a key member of our administrative staff, you will be responsible for ensuring the smooth operation of our office and supporting our project management team.Key ResponsibilitiesAdministrative Support: Provide administrative...
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Project Coordinator
1 week ago
Bowmanville, Ontario, Canada 10710105 Canada Inc Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at 10710105 Canada Inc. As a key member of our administrative staff, you will be responsible for ensuring the smooth operation of our office and supporting our project management team.Key ResponsibilitiesAdministrative Support: Provide administrative...
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6 days ago
Bowmanville, Ontario, Canada On Time Healthcare Inc. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at On Time Healthcare Inc.Key ResponsibilitiesSchedule and confirm appointments with patients and healthcare professionalsAnswer telephone calls and relay messages to the relevant staff membersRespond to electronic enquiries in a timely and...
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Administrative Coordinator
6 days ago
Bowmanville, Ontario, Canada On Time Healthcare Inc. Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at On Time Healthcare Inc.Key ResponsibilitiesSchedule and confirm appointments with patients and healthcare professionalsAnswer telephone calls and relay messages to the relevant staff membersRespond to electronic enquiries in a timely and...
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Bowmanville, Ontario, Canada 10710105 Canada Inc Full timeJob Title: Project Administration OfficerWe are seeking a highly organized and detail-oriented Project Administration Officer to join our team at 10710105 Canada Inc.Key Responsibilities:Delegate tasks to office support staff and establish work priorities to ensure procedures are followed and deadlines are met.Carry out administrative activities, including...
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Project Coordinator
2 days ago
Bowmanville, Ontario, Canada 10710105 Canada Inc Full timeJob Title: Project Administration OfficerWe are seeking a highly organized and detail-oriented Project Administration Officer to join our team at 10710105 Canada Inc.Key Responsibilities:Delegate tasks to office support staff and establish work priorities to ensure procedures are followed and deadlines are met.Carry out administrative activities, including...
