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Administrative Coordinator for Executive Leadership

2 months ago

Richmond, British Columbia, Canada Electrical & Automation Industry Careers Full time

Position Overview: Senior Executive Support Specialist

ECS Electrical Cable Supply Ltd. (ECS) has been a leader in the electrical supply sector since 1984, recognized as the largest independent distributor of electrical wire and cable products in Canada. Our success is rooted in our commitment to understanding and addressing the specific needs of our clientele. We proudly serve the Canadian market and extend our reach globally through our operations in the Dubai Free Zone.

As a Platinum Member of Canada's Best Managed Companies and certified under ISO 9001:2015, ECS is dedicated to excellence.

We are currently seeking a detail-oriented and proactive Senior Executive Support Specialist to provide high-level administrative assistance to our Chairman and President. This role is crucial for maintaining the efficiency of our executive operations through meticulous execution of various administrative responsibilities.

Core Values of ECS

  • Recruit and retain top talent.
  • Facilitate ongoing training for all staff.
  • Foster a safe, rewarding work environment that promotes initiative, teamwork, and pride in achieving business goals.
  • Drive sustainable growth through strong relationships built on service excellence, honesty, and integrity.
  • Enhance customer service through continuous improvement.

Key Responsibilities:

  • Participate actively in board meetings, ensuring accurate documentation and minutes are maintained to capture essential discussions and decisions.
  • Oversee project management, including coordination and monitoring of initiatives led by branch managers, ensuring alignment with strategic objectives.
  • Collaborate with various departments to support and lead both internal and external projects.
  • Handle all administrative tasks to alleviate the workload of the Chairman and President.
  • Conduct research, compile data, and prepare reports for executive review and presentation.
  • Provide information on directives, activities, and by-laws, offering explanations as necessary.
  • Manage the scheduling of meetings for the Chairman and President, prioritizing and preparing all relevant documents.
  • Screen and direct telephone calls and emails efficiently.
  • Perform research and provide requested information or refer inquiries to the appropriate personnel.
  • Establish and coordinate administrative policies and procedures for executives and boards.
  • Analyze incoming and outgoing communications and prepare summaries for executives and committees.
  • Prepare agendas and organize logistics for committee and board meetings.
  • Engage with individuals and groups on behalf of executives to discuss issues and recommend actions.
  • Consult with corporate officials and external organizations on behalf of executives.

Qualifications for Success:

  • Exceptional verbal and written communication skills.
  • A minimum of one year of direct experience as an Executive Assistant within the electrical sector.
  • Proficiency in Rubicon, Microsoft Word, Outlook, Excel, and Teams.
  • Demonstrated judgment, tact, and diplomacy in interactions with internal and external stakeholders.
  • Ability to handle confidential and sensitive information with integrity and professionalism.
  • A commitment to diversity, inclusion, and equality.
  • A positive attitude and the ability to work collaboratively.
  • Strong interpersonal and problem-solving skills.
  • Fluency in English is required.
  • A Master's degree is considered an asset.

Benefits Offered by ECS:

  • Comprehensive Dental Care
  • Extended Health Care Coverage
  • Life Insurance
  • RRSP with employer matching after one year
  • Paid Time Off
  • On-site Parking
  • Vision Care
  • Disability Insurance
  • Competitive Salary
  • Employee Assistance Program
  • Market-competitive compensation package

Salary Range: $64,000 to $70,000.