Executive Coordinator

4 weeks ago

Richmond, British Columbia, Canada Western British Columbia Polytechnic College Full time
Job Title: Executive Assistant

We are seeking a highly organized and detail-oriented Executive Assistant to join our team at Western British Columbia Polytechnic College. As an Executive Assistant, you will provide administrative support to our senior leadership team, ensuring the smooth operation of our office.

Key Responsibilities:
  • Data Compilation: Compile data to prepare documents, reports, and presentations for senior leadership.
  • Administrative Policies: Establish and coordinate administrative policies and procedures to ensure efficient office operations.
  • Communication: Analyze and respond to incoming and outgoing correspondence, submissions, and reports in a timely and professional manner.
  • Meeting Coordination: Prepare and coordinate meeting agendas, minutes, and follow-up actions for senior leadership meetings.
  • Research: Conduct research to support senior leadership decision-making and provide recommendations.
  • Document Preparation: Prepare and coordinate the production and submission of summary briefs, reports, and other documents.
  • Computer and Technology: Proficient in MS Office, including PowerPoint, Excel, Word, and Outlook.
Requirements:
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Personal Suitability: Accurate, efficient, excellent oral and written communication skills, organized, reliable, and hardworking.
Working Conditions:
  • Work Term: Permanent.
  • Work Language: English.
  • Hours: 35 hours per week.

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