Health Records Administrator
4 weeks ago
About the Role:
The Health Records Administrator will work within a team-based environment, performing interpretation, abstraction, and codification of data. The successful candidate will assist in the operation and maintenance of the Trauma Registry for designated acute care facilities.
Key Responsibilities:
- Analyzes, abstracts, and codes data by interpreting and abstracting data, scoring data by injury, and entering data into the Trauma Registry in accordance with established standards and procedures.
- Assists with the operation and maintenance of the Trauma Registry by performing database management activities, such as identifying duplication of information, performing quality control checks on fields, and running system administration functions in accordance with established procedures.
- Notifies supervisor and/or Manager, BC Trauma Registry of problems and works with designated team members and information systems personnel to resolve system issues.
- Transfers Trauma Registry data to the BC Trauma Registry by performing completion checks and uploading data in accordance with established standards, procedures, and timeframes to meet BC Trauma Registry timelines.
- Performs statistical analysis of data as requested for use in research studies or for administrative purposes by methods such as reviewing data fields, extracting required information, organizing and presenting data using spreadsheets, graphs, databases, or other software applications as requested.
- Generates a variety of reports as requested to compile information for continuous quality improvement and quality assurance, epidemiology, planning, utilization, research, and injury prevention.
- Participates in summarizing and interpreting results of data analysis in reports.
- Communicates with internal and external personnel by providing information regarding topics such as requests for Trauma Registry data, data interpretation, and operation of the Trauma Registry, referring issues or problems such as release of information authorization or Trauma Registry errors to supervisor or Manager, BC Trauma Registry as required.
- Processes approved release of data requests in accordance with established policies, procedures, and legislation by methods such as reviewing information, generating a variety of reports, completing required documentation, and communicating with internal and external requestors.
- Provides input into the review of the BC Trauma Registry policies and procedures by participating in the examination of the existing policies to determine if updating is required, reviewing work processes to identify problems and inefficiencies for discussion, evaluating technical literature/material to identify new or revised procedures/equipment to improve operations, and making recommendations into the development of, or changes to, selected policies, procedures, or protocols.
- Prepares new or revised forms, policies, and procedures for site operation of the Trauma Registry for review and consideration by the supervisor and/or the Manager, BC Trauma Registry.
- Participates in Trauma Registry meetings to discuss outstanding issues and problems by providing information on topics such as data quality, injury scoring, data interpretation/abstraction, and Trauma Registry system to ensure data consistency and quality is maintained.
- Participates on various internal and external multidisciplinary committees to represent the Trauma Registry and to provide input regarding Trauma Registry information management and related topics to ensure issues affecting the Trauma Registry are considered and standards are maintained.
- Participates in designated projects as assigned by attending project meetings, assisting with the development of project parameters, and providing technical input.
- Maintains files of Trauma Registry information such as data forms, computerized reports, and policies and procedures by filing, replacing, and destroying information as directed through established policies.
- Maintains data dictionaries, information indices, correction notices, and automated databases according to established procedures and standards.
- Prepares and submits workload activity reports by recording, tabulating, and summarizing workload activity information as required.
- Sets measurable goals and objectives within a team or individual environment, incorporating the organization's as well as the BC Trauma Registry's vision and values, goals, and corporate plan, through methods such as maintaining and updating knowledge of professional development within the area of practice, and developing a plan in collaboration with supervisor and/or Manager, BC Trauma Registry.
- Reviews progress to ensure that goals are achieved within established time frames.
Qualifications:
The successful candidate will have a graduate degree from an approved Health Record Administrator or Health Record Practitioner diploma program, successful completion of the Canadian College of Health Record Administrator's examination at the Certificant level, and one year's recent, related experience including data interpretation, analysis, and coding in an acute care setting or an equivalent combination of training and experience.
Skills and Abilities:
The ideal candidate will have a broad knowledge of the Abbreviated Injury Scale (AIS) and Injury Severity Scoring, as well as Canadian Institute of Health Information's coding and abstracting systems, including the International Statistical Classification of Diseases and Related Health Problems (ICD) and the Canadian Classification of Health Interventions (CCI) currently utilized in BC. They will also have comprehensive knowledge of pathophysiology terminology and disease processes, and demonstrated ability in the use of advanced computerized databases and related equipment and software applications such as Windows, MS-Word, MS-Excel, MS-Access, MS-PowerPoint, report writers, relational databases, and statistical analysis.
How to Apply:
Fraser Health is committed to excellence in patient care, teaching, and research, and we are seeking a Health Records Administrator to join our team. If you are a motivated and detail-oriented individual with a passion for health information management, we encourage you to apply.
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New Westminster, British Columbia, Canada Fraser Health Full timeJob Title: Health Records AdministratorJob Summary:The Health Records Administrator will work within a team-based environment, performing interpretation, abstraction, and codification of data, and assisting in the operation and maintenance of the Trauma Registry for designated acute care facilities.Key Responsibilities:Interpret and abstract data, scoring...
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4 weeks ago
New Westminster, British Columbia, Canada Fraser Health Full timeJob Title: Health Records AdministratorJob Summary:The Health Records Administrator will work within a team-based environment, performing interpretation, abstraction, and codification of data, and assisting in the operation and maintenance of the Trauma Registry for designated acute care facilities.Key Responsibilities:Interpret and abstract data, scoring...
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4 weeks ago
New Westminster, British Columbia, Canada Fraser Health Full timeJob Title: Health Records AdministratorJob Summary:The Health Records Administrator will work within a team-based environment, performing interpretation, abstraction, and codification of data, and assisting in the operation and maintenance of the Trauma Registry for designated acute care facilities.Key Responsibilities:Interpret and abstract data, scoring...
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