Administrative Coordinator

3 days ago

Vancouver, British Columbia, Canada Chinatown Post Office Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Chinatown Post Office. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
  • Record Keeping: Maintain accurate and up-to-date records, including minutes of meetings, seminars, and conferences.
  • Office Procedures: Establish and maintain office procedures and routines to ensure efficient and effective operations.
  • Scheduling: Schedule and confirm appointments, meetings, and events.
  • Communication: Develop and maintain effective communication with clients, colleagues, and management.
  • Data Management: Compile and analyze data, statistics, and other information to support business decisions.
  • File Management: Set up and maintain manual and computerized information filing systems.
  • Correspondence: Type and proofread correspondence, forms, and other documents.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Work Experience: Will train.
  • Language: English.
  • Work Hours: 40 hours per week.
Personal Qualities
  • Ability to Multitask: Ability to handle multiple tasks and priorities.
  • Excellent Communication: Excellent oral and written communication skills.
  • Flexibility: Ability to adapt to changing situations and priorities.
  • Organized: Highly organized and detail-oriented.
  • Team Player: Ability to work effectively in a team environment.
  • Accurate: High level of accuracy and attention to detail.
  • Client Focus: Ability to provide excellent customer service.
  • Reliability: High level of reliability and dependability.

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