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Administrative Coordinator

2 months ago

Caledon, Ontario, Canada sunrise freight systems inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Sunrise Freight Systems Inc.

Key Responsibilities
  • Coordinating Seminars and Conferences

Arrange and coordinate seminars, conferences, and other events to ensure smooth execution and effective communication.

Information Flow Management

Coordinate the flow of information within the team, ensuring timely and accurate dissemination of data.

Operations Management

Direct and control daily operations, making informed decisions to optimize efficiency and productivity.

Administrative Support

Provide administrative support to the team, including opening and distributing mail, managing office supplies, and maintaining inventory.

Scheduling and Appointments

Schedule and confirm appointments, ensuring seamless communication and coordination.

Customer Service

Provide exceptional customer service, responding to inquiries and resolving issues in a timely and professional manner.

Reporting and Data Management

Oversee the preparation of reports, maintaining accurate and up-to-date records, and managing digital databases.

Team Supervision

Supervise a team of 1-2 people, providing guidance, support, and mentorship to ensure team success.

Technical Skills

Utilize MS Excel, MS Outlook, MS PowerPoint, MS Windows, and MS Word to perform administrative tasks and maintain office systems.

Area of Specialization

Focus on correspondence, reports, and records management, with a strong emphasis on attention to detail and accuracy.

Work Environment

Work in a fast-paced environment, with a focus on meeting tight deadlines and working under pressure.

Screening Questions

Answer screening questions, including availability for the advertised start date, legal ability to work in Canada, and willingness to relocate.

Support for Newcomers and Refugees

Participate in mentorship programs, diversity and cross-cultural training, and awareness training to create a welcoming work environment for newcomers and refugees.

Support for Youths

Engage in mentorship, coaching, and networking opportunities for youth, and participate in awareness training to create a welcoming work environment.

Support for Indigenous People

Participate in mentorship, coaching, and networking opportunities for Indigenous workers, and engage in cultural competency training and awareness training.

Support for Mature Workers

Engage in mentorship, coaching, and networking opportunities for mature workers, and participate in awareness training to create a welcoming work environment.

Support for Visible Minorities

Participate in mentorship programs, diversity and cross-cultural training, and awareness training to create a welcoming work environment for visible minorities.