Executive Assistant

1 week ago


Surrey, British Columbia, Canada Yaced Solutions Inc Full time
Job Description

We are seeking an Executive Assistant - Event Coordinator to join our team at Yaced Solutions Inc.

About the Role

This is a permanent position working 40 hours per week. The ideal candidate will have English language proficiency and be able to work in a fast-paced environment with tight deadlines.

Responsibilities
  • Event Coordination: Arrange and coordinate seminars, conferences, etc.
  • Budget Planning: Plan and control budget and expenditures.
  • Policies and Procedures: Establish and implement policies and procedures.
  • Training: Train other workers.
  • Record Keeping: Record and prepare minutes of meetings, seminars, and conferences.
  • Office Procedures: Determine and establish office procedures and routines.
  • Recruitment: Plan, develop, and implement recruitment strategies.
  • Scheduling: Schedule and confirm appointments.
  • Training Development: Manage training and development strategies.
  • Communication: Answer telephone and relay telephone calls and messages.
  • Data Analysis: Oversee the analysis of employee data and information.
  • Electronic Enquiries: Answer electronic enquiries.
  • Employee Support: Respond to employee questions and complaints.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations.
  • Greeting and Directing: Greet people and direct them to contacts or service areas.
  • Project Management: Assign, coordinate, and review projects and programs.
  • Operations Management: Plan, organize, direct, control, and evaluate daily operations.
Computer and Technology Knowledge
  • Productivity Software: Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word.
  • Database Management: MS Access.
  • Office Suite: MS Office.
Area of Specialization
  • Reports and Records.
  • Contracts.
  • Statistics.
  • Invoices.
  • Manuscripts, Publications, or Theses.
  • Charts, Tables, Graphs, and Diagrams.
Work Conditions and Physical Capabilities
  • Fast-Paced Environment.
  • Working Under Pressure.
  • Tight Deadlines.
  • Attention to Detail.
  • Repetitive Tasks.
Personal Suitability
  • Multitasking Ability.
  • Flexibility.
  • Judgement.
  • Organized.
  • Team Player.
  • Accurate.
  • Client Focus.
  • Reliability.

The salary for this role is approximately $45,000 per year, based on industry standards and requirements.


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