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Administrative Coordinator

2 months ago

Brantford, Ontario, Canada Deejay's Auto Sales & Service Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Deejay's Auto Sales & Service. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.

Key Responsibilities:
  • Office Procedures: Determine and establish office procedures and routines to ensure efficient workflow.
  • Scheduling: Schedule and confirm appointments, meetings, and events.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Supply Management: Order office supplies and maintain inventory levels.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Customer Service: Provide exceptional customer service, responding to inquiries and resolving issues in a timely and professional manner.
  • Operations Management: Plan, organize, direct, control, and evaluate daily operations to ensure seamless execution.
Requirements:
  • Education: College, CEGEP, or equivalent non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: Fluency in English.
  • Work Hours: 30 to 44 hours per week.
Personal Suitability:
  • Ability to Multitask: Ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent Communication: Excellent oral and written communication skills.
  • Flexibility: Ability to adapt to changing priorities and deadlines.
  • Judgement: Sound judgement and decision-making skills.
  • Organized: Highly organized and detail-oriented with excellent time management skills.
  • Team Player: Ability to work collaboratively as part of a team.
  • Accurate: High level of accuracy and attention to detail.
  • Client Focus: Client-focused with a strong commitment to customer satisfaction.
  • Reliability: Reliable and dependable with a strong work ethic.
  • Time Management: Excellent time management skills with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Adaptability: Ability to adapt to changing priorities and deadlines.
  • Accountability: Accountable for own actions and decisions.
  • Due Diligence: Demonstrates due diligence in all aspects of work.
  • Quick Learner: Quick learner with a strong desire to learn and grow.