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Administrative Assistant II

2 months ago

Midhurst, Ontario, Canada Simcoe County Full time
Job Title: Administrative Assistant II

At Simcoe County, we are seeking an experienced Administrative Assistant II to join our team. As a key member of our Social & Community Services Division, you will provide administrative support to senior and middle managers, ensuring the smooth operation of our office.

Key Responsibilities:
  • Provide clerical and administrative support to senior and middle managers, including processing of mail, filing, and data entry.
  • Attend and support meetings, preparing agendas, minutes, and arranging technical equipment and refreshments as required.
  • Calendar management, including scheduling, monitoring, and confirming appointments and meetings.
  • Organize divisional events, such as training, professional development days, and meetings.
  • Liaise with County departments as required.
  • Prepare bi-weekly staff payroll, coordinate pay summaries, and reconcile discrepancies.
  • Coordinate the purchase of supplies and maintenance of office equipment.
  • Prepare and reconcile P-card reports for approval.
  • Create purchase orders and cheque requisitions, receive invoices for payment, and investigate any issues.
  • Ensure confidential documentation is secured nightly.
  • Maintain records for the Social & Community Services Division in accordance with records management policies and procedures.
  • Provide input into the development of related policies and procedures as required.
  • Participate on committees as required.
  • Provide back-up coverage and support for the Administrative Supervisor in periods of absence or to assist with workload.
  • Comply with provincial and County occupational health and safety legislation, regulations, policies, and procedures.
  • Maintain confidentiality in accordance with the Municipal Freedom of Information and Protection of Privacy Act.
Requirements:
  • Minimum one (1) year post-secondary education in office administration or equivalent.
  • Demonstrated written and verbal proficiency in the French language at an advanced level.
  • Advanced word processing, spreadsheet, and database application skills.
  • Understanding of basic accounting principles.
  • Strong interpersonal and communication skills.
  • Strong organizational skills.
  • Requires close attention to detail and accuracy.
  • A minimum of three (3) years of varied office experience in a similar position.
  • Criminal reference check.
Working Conditions:

Regular office environment. Attend meetings during and after business hours as required.