Project Coordinator

1 month ago

Vancouver, British Columbia, Canada CO_38 Bird Construction Group Full time

At Bird Construction Group, we are seeking a highly organized and detail-oriented Project Administrator to join our team. As a key member of our project administration team, you will be responsible for assisting with documentations, day-to-day activities, and project administration duties. Your primary goal will be to minimize the task work done by the Project Manager, Project Coordinator, Estimator, and Superintendent.

This is a fantastic opportunity to work in a dynamic team environment and contribute to the success of our projects. If you are a motivated and enthusiastic individual with excellent communication and organizational skills, we encourage you to apply.

Key Responsibilities:

  • Assist with project-related documents in a timely manner and maintain up-to-date and accurate tracking logs.
  • Generate and manage the review and issuance of Subcontract Agreements, ensuring all relevant documentation is provided and meets Bird's requirements.
  • Process all change management documentation in applicable systems, always ensuring accuracy.
  • Maintain organized project files in accordance with company's Project File Structure.
  • Attend meetings and record and distribute minutes of meeting.
  • Expedite or coordinate information submitted by owner, consultants, trades, and suppliers.
  • Assist with Operations and Maintenance (O&M) Manuals at closeout.
  • Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.
  • Maintain effective communications to ensure all stakeholders are informed and up to date.
  • Partner with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.

Requirements:

  • Minimum 3 years' administrative experience.
  • Previous construction experience considered an asset.
  • Experience with tracking documentation in a database, such as Procore, Bluebeam, SharePoint, or Viewpoint.
  • Superior computer skills in Microsoft Office Word, Excel, and Power Point.
  • Ability to learn and adapt to changing systems, technology, and procedures.
  • Confident, detail-oriented, enthusiastic, and positive team player.
  • Superior interpersonal, organizational, and analytical skills.
  • Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment.
  • Effective and efficient problem-solving and decision-making skills; thoughtful, proactive, and creative.
  • Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment.
  • Ability to forge, grow, and maintain positive relationships with multiple groups.
  • Strong written and oral communication skills.
  • Ability to work within tight deadlines and prioritization of work to achieve them.
  • Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail.

We Put Safety First:

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning, and leadership.

We Lead With Honesty:

We speak and act with integrity, clarity, and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together:

Success is a team effort. Our inclusive workplace enables our combined expertise, humility, and creativity to unlock our greater potential.

We Are Driven To Do Great Work:

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity:

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird celebrates diversity and is proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or veteran status.

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