Executive Assistant to the Vice-President, Finance
7 days ago
SIIT is seeking a highly skilled and experienced Executive Assistant to provide confidential and high-level administrative support to the Vice-President, Finance. This is a key role that requires a strong understanding of executive administrative processes and procedures, as well as excellent communication and interpersonal skills.
Key Responsibilities- Administrative Support
- Provide professional administrative support to the Vice-President, Finance, including coordinating meetings, preparing documents, and handling correspondence.
- Manage the Vice-President's calendar, schedule appointments, and ensure timely follow-up on tasks and projects.
- Develop and maintain efficient administrative systems and processes to support the Vice-President's work.
- Provide back-up support to the Administrative Assistant and operate a multiline switchboard as needed.
- Client Focus
- Screen incoming calls and requests, and direct to the appropriate personnel or department.
- Determine the nature of visitors' business and provide appropriate information or direct them to the appropriate personnel.
- Maintain and organize the Vice-President's calendar and work schedule to ensure clear communication and transparency of schedule.
- Ensure the Vice-President is prepared for all commitments, including having background material, briefing notes, and speaking notes.
- Department Initiatives
- Collect and analyze data from various sources to support department initiatives.
- Prepare complex reports, charts, and graphs to support department operations.
- Provide administrative support for department meetings, committees, and working groups.
- Develop and maintain databases to support department initiatives.
- People Management & Leadership
- Assist in building and leading the department through employee selection and development.
- Coach, train, and develop employees to ensure growth and development.
- Conduct regular reviews with direct reports and ensure adherence to SIIT policies and procedures.
- Successful completion of a business-related certificate or diploma.
- Minimum of four years of executive-level administrative support experience.
- Previous experience in an executive assistant role or similar position is an asset.
- Previous supervision experience is considered an asset.
- Valid driver's license and reliable transportation.
- Cleared criminal record check (CRC).
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