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Contract and Data Coordinator

2 months ago

Toronto, Ontario, Canada Canadian Partnership Against Cancer Corporation Full time
Job Title: Contract and Data Coordinator

At the Canadian Partnership Against Cancer Corporation, we are seeking a highly organized and detail-oriented Contract and Data Coordinator to join our Finance and Corporate Services Division.

The successful candidate will be responsible for supporting the operations of procurement and partner funding activities, including procurement and partner funding documentation, approval workflows, records management, and reporting support for the Partnership.

Key Responsibilities:
  • Maintain and manage updates to procurement and partner funding documentation library, including policies, procedures, and templates.
  • Respond to inquiries on policies, procedures, templates, and tools, and elevate issues to the respective team leads as needed.
  • Coordinate the contract execution process, including reviewing final contract documentation packages, obtaining necessary approvals, and tracking contract commitment status.
  • Ensure accurate and up-to-date information in the Enterprise Resource Planning (ERP) system, including vendor, partner, contracts, and addenda data.
  • Assist with preparation of quarterly reporting of contracts, pending contract commitments, and other ad-hoc requests.
  • Act as a liaison between internal teams and external parties involved in contracts, facilitating effective communication and collaborative relationships.
Requirements:
  • College degree or diploma in Business Administration or a related field, or an acceptable combination of education and experience.
  • Obtained or pursuing professional certification in Procurement.
  • Minimum 3 years' experience in the non-profit or healthcare sector.
  • Proficient in Microsoft 365, including Outlook, Word, Excel, PowerPoint, SharePoint, Teams, and OneDrive.
  • Experience or knowledge of Enterprise Resource Planning Systems.
Competencies:

The Partnership has five universal competencies that describe the behaviors we expect to be exhibited by staff. These competencies are a key element in how we measure performance.

  • Inclusive: values diversity and applies an equity lens.
  • Agile: is constantly adapting to partners, priorities, and outcomes.
  • Collaborative: partners and builds strong relationships.
  • Outcomes-focused: focuses on the ultimate impact and priorities work with a focus on underserved groups.
  • Systems-thinking: connects the dots between their work and the broader system.