Contract and Data Coordinator

3 weeks ago

Toronto, Ontario, Canada Canadian Partnership Against Cancer Corporation Full time

Job Summary

The Canadian Partnership Against Cancer Corporation is seeking a skilled Contract and Data Coordinator to join our Finance and Corporate Services Division. This role is responsible for supporting the operations of procurement and partner funding activities, including procurement and partner funding documentation, approval workflows, records management, and reporting support.

Key Responsibilities

  • Maintains and manages updates to procurement and partner funding documentation library.
  • Responds to inquiries on policies, procedures, templates, and tools.
  • Facilitates the contract execution process, including reviewing final contract documentation package, obtaining necessary approvals, and tracking contract commitment status.
  • Coordinates Partnership teams to review upcoming expiry of contracts and perform analysis to identify contracts requiring changes or follow up.
  • Ensures that all vendor, partner, contracts, and addenda data are recorded accurately in the Enterprise Resource Planning (ERP) system.
  • Maintains record of all contracts, amendments, and related documentation in the Record Management system.
  • Assists with preparation of quarterly reporting of contracts, pending contract commitments, and other ad-hoc requests.
  • Assists with development and documentation of procurements and review of vendor submissions.
  • Acts as a liaison between internal teams and external parties involved in contracts.

Requirements

  • College Degree or Diploma in Business Administration or other relevant discipline.
  • Obtained or pursuing professional certification in Procurement.
  • Minimum 3 years' experience in the non-profit or healthcare sector.
  • Proficient in Microsoft 365 and Enterprise Resource Planning System.
  • Bilingual in both English and French is an asset.

Competencies

The Partnership has core competencies which describe the behaviors we expect to be exhibited by staff. The successful incumbent will demonstrate inclusive, agile, collaborative, outcomes-focused, and systems-thinking competencies.

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