Administrative Support Specialist

4 weeks ago

Mississauga, Ontario, Canada BLUE OCEAN IMMIGRATION INC. Full time

At BLUE OCEAN IMMIGRATION INC., we are seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations. This includes reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.

The ideal candidate will have 1 year to less than 2 years of experience in a similar role and possess excellent oral and written communication skills. You will also be responsible for assembling data and preparing periodic and special reports, manuals, and correspondence. Additionally, you will oversee and coordinate office administrative procedures, including supervising 3-4 people.

Key responsibilities include:

  • Review and evaluate new administrative procedures
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of the establishment
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
  • Assemble data and prepare periodic and special reports, manuals, and correspondence
  • Oversee and co-ordinate office administrative procedures

Requirements:

  • 1 year to less than 2 years of experience in a similar role
  • Excellent oral and written communication skills
  • Ability to work in a fast-paced environment and meet tight deadlines
  • Attention to detail and ability to multitask
  • Flexibility and ability to adapt to changing priorities

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and organized individual with a passion for administrative work, we encourage you to apply for this exciting opportunity.

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