Executive Assistant

2 weeks ago


Brampton, Ontario, Canada BLINK VISION CARE Full time
About the Role

We are seeking a highly skilled and organized Executive Assistant to join our team at BLINK VISION CARE. This is a permanent position offering 35 hours of work per week.

Key Responsibilities
  • Direct and control daily operations, ensuring seamless execution of tasks and projects.
  • Evaluate daily operations to identify areas for improvement and implement changes as needed.
  • Open and distribute mail, packages, and other materials in a timely and efficient manner.
  • Plan and control budgets, tracking expenditures and making recommendations for cost savings.
  • Plan and organize daily operations, prioritizing tasks to meet deadlines and ensure productivity.
  • Schedule and confirm appointments, meetings, and events, ensuring smooth communication with stakeholders.
  • Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and courteous manner.
  • Compile data, statistics, and other information to support business decisions.
  • Respond to employee questions and concerns, providing guidance and support as needed.
  • Order office supplies and maintain inventory levels, ensuring adequate stock and minimizing waste.
  • Greet visitors, direct them to relevant contacts or service areas, and provide exceptional customer service.
  • Maintain and manage digital databases, ensuring accurate and up-to-date information.
  • Perform basic bookkeeping tasks, including data entry and financial record-keeping.
  • Consult with clients after sales to provide ongoing support and build strong relationships.
Requirements
  • Google Docs proficiency
  • Microsoft Excel skills
  • Microsoft Word expertise
  • Proficiency in Microsoft Office Suite
  • Ability to travel regularly, with willingness to adapt to changing schedules
  • Public transportation available for commuting
Work Environment
  • Ability to work independently, with minimal supervision
  • Capacity to work under pressure, meeting deadlines and managing multiple tasks
  • Attention to detail, ensuring accuracy and quality in all aspects of work
  • Repetitive tasks, requiring focus and stamina
Personal Qualities
  • Ability to multitask, prioritizing tasks and managing time effectively
  • Excellent oral and written communication skills
  • Flexibility, adaptability, and a willingness to learn and grow
  • Judgement, organizing skills, and a results-driven approach
  • Team player, with a client-focused mindset and excellent interpersonal skills
  • Accurate, reliable, and dependable, with strong time management skills
  • Adaptability, accountability, and a quick learning ability
  • Dependability, due diligence, and a commitment to excellence
Experience
  • 1 to less than 7 months of experience in a similar role

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