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Fleet Coordinator

1 month ago

Kitchener, Ontario, Canada City of Kitchener Full time

Fleet Coordinator Job Description

Job Summary:

We are seeking a highly organized and detail-oriented Fleet Coordinator to join our team at the City of Kitchener. As a key member of our Fleet department, you will play a critical role in supporting the maintenance and repair of our fleet of vehicles and equipment.

Key Responsibilities:

  1. Schedule and coordinate preventative maintenance inspections and repairs in our Fleet Management System to meet customer needs and expectations.
  2. Create accurate work orders in the Fleet Management System based on technical knowledge of received service requests.
  3. Liaise with Fleet Management and Technicians to ensure work is prioritized according to Service Level Agreements.
  4. Assign work orders to technicians based on licenses, skills, and abilities.
  5. Estimate job times and arrange maintenance, repairs, and other shop services with Lead Mechanic Technicians and Fleet Supervisors.
  6. Intake service requests via phone, email, or daily vehicle inspection report and follow up with Fleet Users to clarify requests and/or report on work completion.
  7. Assist Fleet management and Lead Technicians in coordinating vendor-performed services such as tires, towing, or other specialized automotive services, in accordance with relevant procedures and practices.
  8. Coordinate with other Fleet administrative staff on business processes within the Division.
  9. Liaise with Stores personnel to determine the status of parts orders.
  10. Respond to requests from clients, Fleet management/staff, and vendors, and foster good working relationships with Fleet Users.
  11. Update and/or correct asset information in the Computerized Maintenance Management System.
  12. Verify, correct, and report incorrect vehicles and equipment data, unit assignment, locations, and maintenance parameters.
  13. Monitor, report, and correct anomalies in the vehicle-specific preventive maintenance program.
  14. Perform other related duties as assigned.

Requirements:

  1. Minimum Grade 12 diploma or equivalent.
  2. Minimum 3 years of demonstrated experience in administration coordination in Automotive Servicing.
  3. Valid MTO G class driver's license in good standing.
  4. Provide Drivers Abstract at your own expense as a condition of employment.
  5. Preferred Red Seal Trade from associated College (310T or 310S or Both).
  6. Completion of Automotive Service Advisor Certificate is an asset.
  7. Proficient in the use of computer software packages including Computerized Maintenance Management Systems (CMMS); Microsoft Word & Excel.
  8. Reliable with a good attitude and employment record.

Why Work for the City of Kitchener?

We are committed to an equity-driven, inclusive, accessible, and barrier-free recruitment and selection process, and to ensuring our workforce reflects the full diversity of the community we serve. We welcome applications from Indigenous, Black, racialized and 2SLGBTQ+ persons, as well as other equity deserving groups.

We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please contact Human Resources at recruitment@kitchener.ca, or 519-741-2200 ext. 7261 to make your needs known, so that we can support your full and equal participation throughout the hiring process.

We appreciate the interest of all applicants. Only candidates whose skills, experience, and qualifications meet the requirements of the position will be contacted.