Executive Assistant

2 weeks ago

Vancouver, British Columbia, Canada EightSix Network Full time

Job Description

Executive Assistant to Cash Management Group

Summary

The Cash Management Group at EightSix Network is seeking an Executive Assistant to join our high-performance team. Our group manages over $5 billion in client assets and employs like-minded individuals who come to our office every day with a strong work ethic, a positive attitude, creative problem-solving skills, and grit.

We seek individuals who are committed to developing their careers rather than those simply looking for a change in job. Someone who can handle multiple and vastly different tasks at the same time. You need to be an excellent communicator, both within our team of 40 professionals and to the outside market. You must advocate for what is best for the business and have a cost-conscious mindset.

The successful candidate will work with our executive team based out of our downtown Vancouver office to support the Cash Management Group. To succeed in this role, it is essential to possess a strong work ethic, demonstrate the ability to multitask effectively, and maintain a high level of attention to detail.

Responsibilities:

  • Office management and maintenance needs. This includes the following:
  • Maintain and organize the office environment, with a particular focus on keeping the kitchen clean;
  • Order and maintain all office supplies and fulfill related requests;
  • Perform errands, including driving the company car for executive team lunches, office groceries, and supplies;
  • Coordinate team lunches, event planning, and client meetings;
  • Perform data entry and follow up with vendors via phone and email;
  • All required business travel for the sales team, including accommodations, flights, car rentals, and reservations;
  • With vendors for preferred rates on goods and services, all whilst maintaining a mindset of prudent spending;
  • Managing recognition of all birthdays, work anniversaries, and other meaningful life events, which includes reminders to the executive team and purchasing gifts;
  • Schedule meetings with business vendors and book family/personal appointments;
  • Coordinate with other assistants to ensure tasks are complete in a timely fashion;
  • Be the gatekeeper and answer our office line with a positive demeanor;
  • Maintain receipts and ensure all information is kept up to date;
  • In addition to all the above, you will act as the backup Executive Personal Assistant for Andrew Johns as needed.

Requirements:

  • An undergraduate degree or higher level of education is preferred;
  • Minimum 2 to 3 years of similar executive or office management experience;
  • Excellent verbal and written communication skills;
  • Attention to detail is a must with the ability to articulate clearly;
  • Self-starter attributes, motivated and hardworking;
  • Adaptability to work in a constantly changing and highly demanding environment;
  • Vibrant and professional demeanor;
  • Able to present a polished appearance in a formal business environment;
  • Comfortable using cloud and Android applications: WhatsApp, Google Apps (Gmail, Calendar, Drive, Docs), Box, Salesforce, LinkedIn, and Slack;
  • Valid BC Driver's License.

What We Have To Offer:

  • Competitive salary;
  • Quarterly bonuses (after first year);
  • Employee Stock Purchase Plan;
  • RRSP matching;
  • Benefits package including Medical/Dental;
  • Daily healthy snacks;
  • Weekly catered lunches and massages;
  • Two annual team events;
  • A supportive, fun place to work.

How To Apply:

Qualified applicants can proceed in one of two ways:

  • LinkedIn (preferred): Apply directly on LinkedIn.
  • Direct: Send your resume and cover letter quoting the position to [insert email]. Include the links to your: LinkedIn profile, social media accounts (X/Instagram), personal webpage, and/or blog;

To improve your probability of a phone interview, we strongly recommend you call our office at [insert phone number] to confirm your application has been received. All applications will be held in strict confidence.

This posting will remain open until a qualified candidate is hired. To learn more about the team and EightSix Network, visit [insert website].

EightSix Network welcomes and encourages applications from all qualified individuals including persons with disabilities. We will provide reasonable accommodations upon request for candidates taking part in all aspects of the recruitment and selection cycle.

In order to be considered for employment at EightSix Network, candidates selected for interviews will be required to show proof of citizenship, permanent residence or eligibility to work in Canada with no restrictions.

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