Administrative Coordinator

2 months ago

Barrie, Ontario, Canada BBC Immigration Services Inc Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at BBC Immigration Services Inc. As an Administrative Assistant, you will play a vital role in supporting our staff and ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to our staff, including answering telephone calls, responding to electronic enquiries, and directing visitors to the appropriate contacts or service areas.
  • Office Management: Maintain inventory of office supplies, order new supplies as needed, and ensure the office is well-stocked and organized.
  • Communication: Coordinate the flow of information within the team, assist with staff consultation and grievance procedures, and ensure that all communication is clear and concise.
  • Task Management: Evaluate daily operations, direct and control daily operations, and prioritize tasks to meet deadlines.
  • Work Environment: Work in a fast-paced environment, with a large caseload and workload, and be able to work independently with minimal supervision.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: Fluency in English.
  • Work Schedule: 35 to 40 hours per week.
Personal Qualities
  • Organizational Skills: Ability to multitask, prioritize tasks, and maintain a high level of organization.
  • Communication Skills: Excellent communication skills, with the ability to communicate clearly and effectively with staff and clients.
  • Adaptability: Ability to adapt to changing priorities and work in a fast-paced environment.

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