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Project Administration Specialist

2 months ago

Fort McMurray, Canada Secure Energy Full time

Job Summary:

The Project Coordinator - Operations Support is a highly organized and energetic individual who supports the Project Management team by direct involvement in department schedules, budgets, documentation, process development, and general project administration tasks.

Key Responsibilities:

  • General administration duties (meeting prep, filing/scanning documents, travel planning, expenses, etc.)
  • Preparation of documents for distribution (binders containing project plans, training manuals, etc.)
  • Assist in generation and distribution of weekly/monthly/quarterly projects reports
  • Accurate data entry into a computerized system with particular attention to accuracy and timeliness
  • Provide project administration services related to the management of estimates, funding requests, change orders, schedules, forecasting, and project closeout
  • Project set up for invoicing
  • Prepare invoice summaries for accounting
  • Receive, coordinate, and process all invoices and purchase orders ensuring timeliness and accuracy
  • Ensure field paperwork (i.e. field tickets) is accurately captured on a timely basis
  • Coordinate the flow of field paperwork ensuring appropriate approvals are obtained for required documents and documents are forwarded on to the appropriate department or individual
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
  • Related tasks and projects as required

Requirements:

  • Ability to read and understand contracts, drawings, and specifications
  • Post-secondary education - Engineering (Considered an asset)
  • Eng, EIT, or CET is considered an asset
  • Proficient computer skills (MS Office & MS Project at a minimum)
  • Experience in the Construction industry, in any capacity, would be a definite asset
  • Skills in project and scope planning, project implementation, data organization, and in report writing
  • Excellent communication, organizational, and interpersonal skills
  • Detail-oriented, team player comfortable operating under firm schedule milestones
  • Strong work ethic and eager to learn
  • A class 5 driver's license

About Secure Energy:

At Secure Energy, we focus on opportunities for growth and improvement for our employees, our customers, our partners, and the communities we operate in. We are an energetic team driven by the needs of our customers and care about making a meaningful contribution. We strive to attract, retain, and motivate employees by offering a compensation package that competitively recognizes employee contributions and performance.

What We Offer:

  • Leading industry wages with competitive base salary, compensation programs
  • Industry-leading safety
  • Comprehensive benefits package including:
  • Employer-paid benefits: health, dental & more
  • Health Care Spending Account
  • Employee Wellness Program
  • Employee savings plans
  • Career progression/internal mobility opportunities, including off-season rotational opportunities
  • Community investment activities
  • A competitive employee referral program