Executive Assistant
4 weeks ago
About the Role:
We are seeking an experienced Executive Assistant to support the Chief Information Security Officer (CISO) sector at National Bank. As an Executive Assistant, you will play a critical role in the digital transformation and protection of the bank's strategic information.
Your Responsibilities:
* Interpret requests submitted to your superiors by identifying the needs of stakeholders.
* Ensure the follow-up of invoices and budgets, and maintain accurate administrative records.
* Organize managers' calendars, manage the logistics of meetings and business trips, while anticipating their needs and suggesting improvements.
* Draft, revise, and enhance letters and presentations, sometimes complex, to ensure they are clear, concise, and impactful.
* Oversee the management of HR files in the department, including tracking absences and staff movements, as well as entering transactions related to hiring and departures.
* Manage requests related to information technology, including ordering equipment and tracking its processing.
About the Team:
This position is part of the Efficiency and Performance team within the Information Security Office, providing you with a broad view of the entire sector. The team is known for its friendly atmosphere, strong sense of mutual support, and close collaboration with other teams to deliver quality results.
Requirements:
* College diploma (DEC) or equivalent, ideally in a field related to administration, with at least three years of relevant experience.
* Experience in managing complex agendas: being able to juggle busy schedules and constantly changing priorities is a key asset.
* Proficiency in office tools: Outlook, Teams, SharePoint, PowerPoint, Word, and Excel are tools you use with ease to perform your tasks.
* Ability to manage priorities: Recognize urgent matters and adapt quickly to new situations.
* Initiative and proactivity: Being an autonomous person who is not afraid to take the lead in improving processes.
* Excellent interpersonal skills: Communicate effectively with your superiors, colleagues, and external stakeholders, in both French and English.
* Organizational skills: Be meticulous in managing files and administrative follow-ups.
Languages: English, French
Skills: Accountability, Administration, Communication, Confidentiality, Detail-oriented, Diversity & Inclusion, Empathy, Initiative, Learning Agility, Multitasking, Organization Skills, Process Improvement, Resiliency, Special Events Coordination, Teamwork
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