Administrative Coordinator

2 weeks ago

Waterloo, Ontario, Canada Medusa Shisha Bar and Lounge Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Medusa Shisha Bar and Lounge. The successful candidate will be responsible for providing administrative support to our management team, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Tasks
    • Arrange and coordinate seminars, conferences, and other events
    • Manage and distribute mail and other materials
    • Record and prepare minutes of meetings, seminars, and conferences
    • Determine and establish office procedures and routines
  • Communication and Customer Service
    • Answer telephone calls and relay messages
    • Answer electronic enquiries
    • Provide customer service to internal and external clients
  • Data Management and Administration
    • Compile data, statistics, and other information
    • Order office supplies and maintain inventory
    • Arrange travel, related itineraries, and make reservations
  • Office Maintenance
    • Greet people and direct them to contacts or service areas
    • Set up and maintain manual and computerized information filing systems
    • Type and proofread correspondence, forms, and other documents
    • Perform data entry
Requirements
  • Secondary (high) school graduation certificate
  • Experience an asset
  • Excellent communication and organizational skills
  • Ability to work in a fast-paced environment
  • Proficiency in Microsoft Office and other software applications
What We Offer
  • A competitive salary and benefits package
  • A dynamic and supportive work environment
  • Opportunities for professional growth and development

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