Executive Support Specialist

1 month ago


Langley, Canada Envision Financial Full time
Executive Assistant

We are seeking a highly skilled and experienced Executive Assistant to provide confidential administrative support to our leadership team.

Key Responsibilities:
  • Manage the executive's schedules and travel arrangements, ensuring seamless coordination and effective time management.
  • Facilitate smooth communications between the executive and coworkers or external parties, maintaining confidentiality and discretion.
  • Maintain the security of the executive's records and files, adhering to established protocols and procedures.
  • Provide secretarial and administrative support, including organizing correspondence, reviewing and routing emails, and preparing draft communications and presentations.
  • Assist with the coordination and planning of corporate events, meetings, and projects, ensuring timely and efficient completion of tasks.
  • Screen and respond to phone calls, emails, and other communication channels, resolving issues and inquiries as needed.
  • Interact with members, documenting complaints and developing suggested courses of action.
  • Provide project support, including scheduling meetings, compiling and distributing communications, and creating/editing reports and presentations.
Requirements:
  • Certificate (1 year or less) required.
  • College, Trade or Tech School Diploma (2 years) preferred.
  • 3 years' experience in a senior administrative support role required.
  • Experience in the financial services industry preferred.
  • Demonstrated strong communications skills with the ability to communicate verbally and in writing with a wide variety of people.
  • Proven ability to organize and manage workload effectively.
  • Sound judgement and decision-making skills.
  • Expert in Microsoft office applications.
  • Proven understanding of technical and business vocabulary.
  • Displays an understanding of risk and risk ownership by being able to demonstrate adherence to policies and procedures.

Salary Range: $55,200 - $70,700. Please note, the salary range mentioned in this job posting should serve as a guide. The final compensation offered may vary based on a variety of factors including bonuses and/or incentives, or a candidate's skills and experience. First West is committed to providing a fair, equitable, and competitive rewards package that reflects the value an individual brings to our organization.



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