Project Management Support Specialist

4 weeks ago

Ottawa, Ontario, Canada ADGA Group Consultants Inc Full time
Job Description

ADGA Group Consultants Inc is seeking a highly skilled Project Management Support Specialist to join our team. In this role, you will provide critical support to our Project Control Office and project teams, ensuring the successful delivery of capital projects.

Key Responsibilities:

  • Provide project management support and advice to project teams throughout the project life cycle.
  • Collate, synthesize, and summarize project financial data, and prepare financial documents using predefined formats and templates.
  • Plan, recommend, and coordinate project management activities, including financial, planning, and contracting aspects.
  • Coordinate and prepare documentation in response to scheduled and unscheduled reports, and update management on project progress.
  • Track project trajectory, progress, and operations, and report project progress on an ongoing basis.
  • Develop and update dashboards using tools such as Power BI.
  • Enter, track, and manage project data into systems such as DRMIS, RDIMS, and other databases.
  • Engage with stakeholders and other project managers to solve problems cooperatively.
  • Coordinate, draft, and prepare formal project documents and reports for signature.
  • Develop project control and reporting procedures, and manage changes in operational plans.
  • Develop and manage project management documents and their templates, including the project management plan, communication plan, procurement strategy, risk register, document management control process, and SLAs.
  • Track, manage, and provide recommendations for project management plans for capital projects, including all sub-plans.
  • Conduct post-project reviews, and develop and manage lessons learned.
  • Develop and manage SOPs, and documents for minor capital projects.
  • Work with a variety of project management tools, including MS Project, IBM DOORS, M365 Productivity apps, and others.
  • Coordinate meetings for major capital project milestones.
  • Contribute to the organization's strategic and business planning initiatives.
  • Contribute to the development of the organizational vision and mission.

Requirements:

  • A strong project management background.
  • A Secret clearance with PSPC will be required.
  • Availability to work on-site in Gatineau.
  • Experience needed with the following: MS Project, MS Visio, Word, Excel, and MS Team experience.
  • A strong asset to have the following experience: Share Point, DRMIS, RDIMS, and Power BI.
  • Familiar with the procurement approval process with DND or other departments.
  • Requirements include:
    • PMP (Professional Management Professional) Certification and proof of Undergraduate level university degree in Engineering, Mathematics Science, Project Management, Business Administration, or suitable engineering or technical field required to support Land C4ISR.
    • A minimum of 5 years experience within the last 9 years in at least 8 of the following criteria/tasks:
      • Demonstrated experience working as a Project Manager for projects more than $1 million per year expenditure.
      • Demonstrated experience preparing and presenting technical and management documents.
      • Demonstrated experience in stakeholder and communications management in a project context.
      • Demonstrated experience in project financial management for projects more than $1 million per year expenditure.
      • Demonstrated experience in project scope management for projects more than $1 million per year expenditure.
      • Demonstrated experience in project schedule management for projects more than $1 million per year expenditure.
      • Demonstrated experience in project risk management for projects more than $1 million per year expenditure.
      • Drafting correspondence and making recommendations on the acceptance or rejection of deliverables.
      • Preparing Contract Deliverable Requirements Lists (CDRLs) and Data Item Descriptions.

Additional Information:

ADGA Group Consultants Inc is committed to providing a healthy and productive work-life balance. We offer flexible work arrangements, and policies designed to support employees through their day-to-day routines and major life events. We also offer a comprehensive benefit program, providing employees with the choice between base or enhanced plans. Depending on the plan, ADGA pays for Health & Dental, a Health Spending Account, Short-Term Disability, an Employee Assistance Program, and a Telemedicine service. Also offered: discounts on gym memberships, 5,000+ perks through Perkoplis, a Deferred Profit Sharing Plan, and access to a wide range of other employee-centric services and savings programs.

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