Executive Support Specialist

4 weeks ago

Toronto, Ontario, Canada The Toronto-Dominion Bank (Canada) Full time

Job Summary

We are seeking an exceptional Executive Support Specialist to provide dedicated support for several executives at TD Bank Group. As a key member of our team, you will be responsible for maintaining smooth business operations through strong administration skills.

Key Responsibilities

  • Own and maintain calendar management for multiple leaders, including troubleshooting conflicts with creative solutions.
  • Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements.
  • Process expenses for teams, ensuring timely completion.
  • Assist with onboarding/offboarding activities for team members, including asset management, access management, and supply orders.
  • Coordinate in-office or virtual meetings, townhalls, or offsite events, including booking meeting spaces, agenda development, and technology setup.
  • Maintain confidentiality and apply discretion when working with confidential information.
  • Apply due diligence to ensure accuracy in completing ad-hoc administrative tasks.
  • Inform immediate team regularly on project status and relevant information related to day-to-day activities.

Requirements

  • High school diploma with 3 to 5 years of relevant experience.
  • Extensive knowledge of Microsoft Office Suite and internet applications.
  • Ability to work independently and as part of a team, with flexibility to coordinate processes and information across related teams.
  • Proven track record in supporting/executing Executive Assistant tasks for 2-3+ leaders at one time.
  • Ability to collaborate with other Executive Assistants/Administrative Assistants, internal and external partners.
  • Can perform efficiently in a multi-task environment and ensure deadlines are met.
  • Can interpret TD policies and help executives apply these standards in a fast-changing environment.
  • Experience coordinating travel arrangements and comfortable managing frequent changes.
  • Strong organizational skillset to manage accountabilities while simultaneously managing leaders' administrative requirements.
  • Excellent communication skills, with the ability to listen actively, ask questions, and communicate effectively.
  • Strong judgment skills to support initiatives and apply discretion when working with confidential information.

About TD Bank Group

TD Bank Group is one of the world's leading global financial institutions, with a presence in Canada, the United States, and around the world. We are committed to delivering legendary customer experiences and making a meaningful impact in the communities we serve.

What We Offer

We offer a competitive compensation package, including a base salary, variable compensation, and a range of benefits, including health and well-being benefits, savings and retirement programs, paid time off, banking benefits, and discounts.

How to Apply

If you are a motivated and organized individual with a passion for delivering exceptional customer experiences, we encourage you to apply for this exciting opportunity.

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