Coordinated Leadership Assistant

6 days ago


Hamilton, Ontario, Canada Hamilton Family Health Team Full time

The Hamilton Family Health Team is dedicated to creating an innovative and diverse workplace that values and celebrates the contributions of our employees.

We're seeking a skilled and experienced Executive Coordinator to join our team and support our CEO Office, Senior Leadership Team, and Board of Directors.

The successful candidate will be responsible for:

  • Providing comprehensive support to our CEO Office, Senior Leadership Team, and Board of Directors
  • Ensuring the effective and efficient functioning of our executive/administrative offices
  • Managing corporate planning, schedule management, office management, communication liaison, information preparation, records management, data analysis, and representing senior leaders to others

We're looking for a future colleague with:

  • Post-secondary education in business or office administration
  • Additional training or certification in project management and/or quality improvement
  • A general understanding of board governance and non-profit operations
  • 3+ years' experience in a similar position
  • Experience supporting executives or working in senior leadership offices preferred
  • Ability to work autonomously with minimal supervision
  • Strong working knowledge of computers and databases
  • Demonstrated proficiency with the Microsoft Office suite of products
  • Working knowledge of office equipment; ability to troubleshoot equipment issues
  • Professional, diplomatic with high degree of discretion
  • Strong and confident verbal and written communication skills for integral tasks
  • Exceptional interpersonal, customer service, and writing skills
  • Strong planning, project management, analytical, and problem-solving skills
  • Flexible and able to manage multiple requirements in a fast-paced environment
  • Detail oriented with high degree of accuracy
  • Strong team player with ability to work across all levels of the organization

Benefits

  • Competitive Employee Value Proposition including healthcare benefits
  • Meaningful, purpose-based work
  • 13 paid Stat holidays and one extra float day
  • On-site parking
  • Ongoing green initiatives


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