Early Childhood Education Supervisor

7 days ago

Mission, British Columbia, Canada METIS FAMILY SERVICES Full time
Job Summary

The Childcare Facility Manager will oversee the daily operations of the Métis Family Services Childcare Centre, ensuring alignment with cultural safety and trauma-informed practice principles. This role will play a crucial part in defining program methodologies, establishing policies and procedures, and managing labor relations.

Key Responsibilities
  • Operational Management
    • Implement a trauma-informed and culturally competent practice approach in daily operations.
    • Ensure compliance with municipal, provincial, and federal policies and regulations.
    • Liaise with childcare and family agencies throughout Mission.
    • Develop effective childcare policies and procedures manuals.
    • Oversee registration of children, including wait-list management and communication strategies.
    • Facilitate ongoing feedback from families and respond to inquiries or complaints.
    • Update and maintain the Childcare Centre's online presence.
    • Ensure adequate security in the facility.
    • Work on the floor as an Early Childhood Educator as backup for staff absences.
    • Identify families needing outreach and connect them to Métis Family Services and local support organizations.
    • Develop a supply list and oversee procurement processes.
    • Ensure compliance with health, safety, and licensing regulations.
  • Personnel Management
    • Oversee staff recruitment, retention, and well-being, including interviewing, hiring, training, and supervising Early Childcare Educators and Assistants.
    • Interview and hire new staff.
    • Develop and implement a labor management strategy to minimize costs while maintaining staffing levels and ratios.
    • Manage vacation time and overtime to minimize salary liability.
    • Set performance expectations and oversee performance and training plans.
    • Carry out workplace investigations, apply progressive discipline, and terminate staff employment as required.
    • Manage staff succession and progression planning.
    • Provide leadership and support to Childcare staff regarding daily activities.
    • Conduct regular communications, planning, and strategy meetings with staff and stakeholders.
    • Complete staff scheduling, on-site payroll, evaluating job performance, conducting performance appraisals, and coaching.
    • Oversee or designate supervision of practicum students.
    • Lead and support key opportunities for staff recognition.
    • Ensure personnel comply with the Community Care Facility Act.
  • Financial Management
    • Develop and administer annual budgets to meet the program's financial planning goals.
    • Prepare monthly cash flow forecasts and recommend reallocation of funds.
    • Develop and maintain financial controls and procedures within the Childcare Centre.
    • Assume primary responsibility for internal controls for family fees, including oversight of Accounts Receivable controls.
    • Maintain a PCI-compliant transaction system through daily administration.
    • Oversee daily program expenditures, ensuring funds are spent within program guidelines.
    • Actively lead the assessment of current facilities and operational costs.
    • Assist the finance department with reports, review, and provide feedback as required.
  • Collaborative Partnerships
    • Take an active role working with community partners, Fraser Valley Métis Association, and program funders.
    • Work with colleagues on initiatives focusing on strong service delivery that positively impact staff and family experiences.
    • Lead and actively participate in all Childcare Centre meetings and leadership development initiatives.
    • Ensure program delivery aligns with service deliverables outlined in applicable funding contracts.
    • Address complaints and resolve problems where appropriate.
    • Ensure effective communication with supervisor, clients, and families, including public speaking, education, and clarifying processes and implementing boundaries in a non-judgmental manner.
    • Consult with the Director of Programs and Practice, Child and Family Development, on a case-by-case basis.
    • Maintain individual client files, ensuring confidentiality is a priority.
    • Provide written documents and monthly reports/stats to the Director of Programs and Practice, Child and Family Development.
    • Perform other related duties as required.

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