Office Coordinator

1 month ago


Moose Jaw, Saskatchewan, Canada Unique Medical Professional Corporation Full time
Job Title: Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Unique Medical Professional Corporation.

Job Summary:

The Office Administrator will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities:
  • Delegate tasks to office support staff and establish work priorities to ensure procedures are followed and deadlines are met.
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Assist in the preparation of operating budgets and maintain inventory and budgetary controls.
  • Perform data entry and train staff on new systems and procedures.
  • Oversee and co-ordinate office administrative procedures, resolve conflict situations, and commission systems and components.
  • Coach and monitor staff performance, and schedule and confirm appointments.
  • Greet visitors, direct them to contacts or service areas, and answer telephone calls and relay messages.
  • Store, update, and maintain databases, and ensure accurate records are kept.
Work Environment:

The Office Administrator will work in a fast-paced environment with tight deadlines, requiring strong attention to detail and ability to multitask.

Requirements:
  • Efficient interpersonal skills and excellent oral communication.
  • Flexibility, organized, reliable, and ability to multitask.
  • Time management and adaptability, with integrity and a team player attitude.
Screening Questions:
  • Are you currently legally able to work in Canada?
  • Do you have previous experience in this field of employment?
Experience:
  • 2 years to less than 3 years of experience in a similar role.
  • Permanent position, 40 hours per week, with English as the primary language of work.

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