Office Coordinator

2 weeks ago


Moose Jaw, Saskatchewan, Canada Unique Medical Professional Corporation Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Unique Medical Professional Corporation. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Delegate tasks to office support staff and establish work priorities to ensure procedures are followed and deadlines are met.
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls.
  • Perform data entry and store, update and maintain databases.
  • Train staff and oversee and co-ordinate office administrative procedures.
  • Resolve conflict situations and commission systems and components.
  • Coach and monitor and evaluate staff performance.
  • Schedule and confirm appointments and greet people and direct them to contacts or service areas.
  • Answer telephone and relay telephone calls and messages.
Requirements
  • 2 years to less than 3 years of experience in a similar role.
  • Excellent oral communication and interpersonal skills.
  • Ability to multitask and work under pressure with tight deadlines.
  • Flexibility and adaptability in a fast-paced environment.
  • Reliability and integrity in maintaining confidentiality and handling sensitive information.
Working Conditions

The successful candidate will work in a fast-paced environment with a large workload and tight deadlines. They will be required to work under pressure and maintain attention to detail.


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