Current jobs related to Administrative Coordinator - Oakville, Ontario - Ruby Management Ltd.

  • Administrative Coordinator

    4 weeks ago

    Oakville, Ontario, Canada Go Logistics Inc. Full time

    At Go Logistics Inc., we are seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including answering...

  • Administrative Coordinator

    4 weeks ago

    Oakville, Ontario, Canada Halton Healthcare Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Halton Healthcare. As an Administrative Assistant, you will be responsible for providing administrative support to our Coordinated Access and Self-management program.Key ResponsibilitiesAdministrative Support: Provide administrative support to the Coordinated Access and...

  • Administrative Coordinator

    3 weeks ago

    Oakville, Ontario, Canada Halton Healthcare Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Halton Healthcare.The successful candidate will provide administrative support to our Coordinated Access and Self-management programs, ensuring efficient operation of the office and providing excellent customer service.The ideal candidate will have a...

  • Administrative Coordinator

    4 weeks ago

    Oakville, Ontario, Canada Integration Services Full time

    At Integration Services, we are seeking an Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our staff, including arranging seminars, conferences, and meetings, recording and preparing minutes, and scheduling appointments.You will also be responsible for answering...

  • Administrative Coordinator

    4 weeks ago

    Oakville, Ontario, Canada BORNTOW LOGISTICS Full time

    BORNTOW LOGISTICS is seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.Key ResponsibilitiesImplement new administrative procedures to improve efficiency and...

  • Administrative Coordinator

    4 weeks ago

    Oakville, Ontario, Canada Go Logistics Inc. Full time

    Job Summary: We are seeking an experienced Administrative Coordinator to join our team at Go Logistics Inc. The successful candidate will be responsible for coordinating seminars, conferences, and other events, as well as managing daily operations, evaluating performance, and overseeing payroll administration.Key Responsibilities:Event Coordination: Arrange...

  • Administrative Coordinator

    4 weeks ago

    Oakville, Ontario, Canada CARS BY JATIN Full time

    Job Title: Administrative CoordinatorCARS BY JATIN is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.Key Responsibilities:Implement new...

  • Administrative Coordinator

    4 weeks ago

    Oakville, Ontario, Canada Integration Services Full time

    At Integration Services, we are seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our staff, including arranging seminars, conferences, and meetings, as well as preparing minutes and scheduling appointments.The ideal candidate will have a secondary school...

  • Administrative Coordinator

    2 weeks ago

    Oakville, Ontario, Canada Pet Valu Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at Pet Valu. As an Administrative Coordinator, you will be responsible for providing administrative support to our office team, ensuring the smooth operation of our daily activities.Key Responsibilities:• Review and evaluate new administrative...

  • Administrative Coordinator

    4 weeks ago

    Oakville, Ontario, Canada iTi Building Permit Designer Inc. Full time

    Job DescriptioniTi Building Permit Designer Inc. is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including scheduling...

  • Administrative Coordinator

    1 month ago

    Oakville, Ontario, Canada THE SMART RENOVATIONS INC Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at THE SMART RENOVATIONS INC. As an Administrative Coordinator, you will be responsible for providing administrative support to our office operations.Key ResponsibilitiesReview and evaluate new administrative procedures to ensure efficiency and effectiveness.Delegate work to...

  • Administrative Coordinator

    4 weeks ago

    Oakville, Ontario, Canada Halton Healthcare Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Quality and Patient Relations team at Halton Healthcare. As an Administrative Assistant, you will be responsible for coordinating daily and monthly priorities, managing calendars, and providing general department support.Key ResponsibilitiesCoordinate and...

  • Administrative Coordinator

    4 weeks ago

    Oakville, Ontario, Canada Massage Addict Oakville Full time

    Job Title: Administrative CoordinatorAbout the Role:We are seeking an experienced Administrative Coordinator to join our team at Massage Addict Oakville. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, delegating work to office support staff, and establishing work priorities and ensuring procedures...

  • Administrative Coordinator

    5 days ago

    Oakville, Ontario, Canada GREAT LAKES DENTISTRY Full time

    Job Title: Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at GREAT LAKES DENTISTRY.Key Responsibilities:Maintain accurate and up-to-date patient records, including medical histories and appointment schedules.Coordinate with dentists and staff to ensure smooth day-to-day...

  • Administrative Coordinator

    4 weeks ago

    Oakville, Ontario, Canada Integration Services Full time

    At Integration Services, we are seeking an Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our staff, including arranging seminars, conferences, and meetings, recording and preparing minutes, and scheduling appointments. You will also be responsible for answering...

  • Administrative Coordinator

    4 weeks ago

    Oakville, Ontario, Canada Consult2Bond Inc. Full time

    Job Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at Consult2Bond Inc. as an Office Manager. The successful candidate will be responsible for managing the day-to-day operations of the office, ensuring that all administrative tasks are completed efficiently and effectively.Key...

  • Administrative Coordinator

    4 weeks ago

    Oakville, Ontario, Canada Asoftware IT Support Inc. Full time

    Job Summary: We are seeking an experienced Administrative Coordinator to join our team at Asoftware IT Support Inc. As an Administrative Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key Responsibilities:Review and...

  • Administrative Coordinator

    4 weeks ago

    Oakville, Ontario, Canada Wall9Development Full time

    Job Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at Wall9Development. The successful candidate will be responsible for providing administrative support to our team, including arranging seminars, conferences, and other events.Key Responsibilities:Arrange and coordinate seminars,...

  • Administrative Coordinator

    2 weeks ago

    Oakville, Ontario, Canada Ivaanta Enterprises Inc. Full time

    Job SummaryIvaanta Enterprises Inc. is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff. You will also establish work priorities, ensure...

  • Administrative Coordinator

    4 weeks ago

    Oakville, Ontario, Canada BORNTOW LOGISTICS Full time

    Job Summary: We are seeking an experienced Administrative Officer to join our team at BORNTOW LOGISTICS. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.Key Responsibilities:Implement new administrative procedures to improve...

Administrative Coordinator

1 month ago

Oakville, Ontario, Canada Ruby Management Ltd. Full time
Job Title: Administrative Assistant

Ruby Management Ltd. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our daily activities.

Key Responsibilities:
  • Coordinate the flow of information within the team, ensuring timely and accurate communication.
  • Direct and control daily operations, prioritizing tasks and managing multiple projects simultaneously.
  • Direct staff, providing guidance and support to ensure the successful completion of tasks.
  • Evaluate daily operations, identifying areas for improvement and implementing changes as needed.
  • Open and distribute mail and other materials, maintaining a professional and organized workspace.
  • Plan and organize daily operations, ensuring the efficient use of resources and minimizing downtime.
  • Train staff, providing ongoing support and development opportunities to enhance their skills and knowledge.
  • Establish and implement policies and procedures, ensuring compliance with company standards and regulations.
  • Schedule and confirm appointments, managing calendars and coordinating meetings.
  • Manage contracts, ensuring timely and accurate execution of agreements.
  • Manage training and development strategies, identifying areas for improvement and implementing changes as needed.
  • Answer electronic enquiries, providing prompt and professional responses to customer inquiries.
  • Compile data, statistics, and other information, analyzing and presenting findings to inform business decisions.
  • Order office supplies and maintain inventory, ensuring a well-stocked and organized workspace.
  • Provide customer service, responding to customer inquiries and resolving issues in a timely and professional manner.
  • Work with the marketing department to understand and communicate marketing messages to the field, ensuring alignment with company goals and objectives.
  • Perform basic bookkeeping tasks, managing financial records and ensuring accurate and timely reporting.
Requirements:
  • Secondary (high) school graduation certificate.
  • 7 months to less than 1 year of experience in an administrative role.
  • Equivalent experience or relevant education may be considered.
Preferred Qualifications:
  • Google Docs, MS Excel, MS PowerPoint, MS Windows, MS Word, and information technology skills.
  • Ability to work independently, with tight deadlines, and with attention to detail.
  • Ability to multitask, be organized, and a team player.
  • Reliability, accountability, and a strong work ethic.
Work Conditions and Physical Capabilities:
  • Ability to work in a fast-paced environment with multiple priorities and deadlines.
  • Ability to work independently with minimal supervision.
  • Ability to lift up to 25 pounds and stand for long periods.
Personal Suitability:
  • Ability to work in a team environment and build strong relationships with colleagues.
  • Ability to communicate effectively and professionally with customers and colleagues.
  • Ability to adapt to changing priorities and deadlines.

Ruby Management Ltd. is an equal opportunities employer and welcomes applications from diverse candidates. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.