Shipping and Receiving Coordinator

2 months ago

Vancouver, British Columbia, Canada Vancouver Community College Full time
Job Summary

Vancouver Community College is seeking a highly organized and detail-oriented individual to fill the role of Shipping and Receiving Coordinator. This position is responsible for ensuring the smooth flow of goods and materials within the college, while maintaining a safe and secure work environment.

Key Responsibilities
  • Direct and distribute all shipments to the appropriate campus locations.
  • Receive, inspect, and record all incoming supplies, materials, and equipment, using a log book and college-designated software.
  • Prepare and maintain various clerical records for shipping and receiving transactions.
  • Notify suppliers of any errors or discrepancies in deliveries, and follow up until resolved.
  • Pick up and dispatch all departmental outgoing goods via approved courier companies or Canada Post.
  • Receive and distribute incoming post and interdepartmental mail, and prepare outgoing mail for dispatch.
  • Provide basic assembly of furniture from packaging and deliver as required.
  • Deliver stocked supplies, such as paper, envelopes, and toner, as requested.
  • Replenish racks with VCC marketing material on a continuing basis, and deliver bundles of material to appropriate locations.
  • Maintain a safe and secure receiving area, including monitoring the area visually and via live monitor.
  • Manage the storage of hazardous and bio-hazardous materials, and oversee the receiving bay parking spaces.
  • Train receivers as required, and perform other related duties as needed.
Requirements
  • Grade 12, including English and Mathematics, and up to 1 year of specialized training in materials handling, with over 6 months' related experience.
  • Proficiency in Microsoft Office Suite, specifically MS Word and MS Excel.
  • Proficiency in college applications, specifically Banner, FAST, and FoodTrak software.
  • Forklift 1-4-5 certification required.
  • WHMIS certification required.
  • Food Safe Level 1 required.
Skills and Abilities
  • Proven interpersonal skills, with the ability to work collaboratively as a member of a team.
  • Working knowledge of record-keeping practices and procedures.
  • Experience with and knowledge of computer systems for record-keeping and communications.
  • Demonstrated ability to accurately and completely follow through with established practices and procedures.
  • Ability to effectively communicate in English orally and in writing.
  • Ability to work independently.
  • Strength and agility to handle heavy objects safely and efficiently, and be able to lift a minimum weight of 25lbs.
  • Ability to safely operate loaded manual and electric pallet jacks.

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