Shipping and Receiving Coordinator

1 month ago

Vancouver, British Columbia, Canada Vancouver Community College Full time
Job Summary

We are seeking a highly organized and detail-oriented individual to join our team as a Shipping and Receiving Coordinator at Vancouver Community College. In this role, you will be responsible for receiving, inspecting, and distributing incoming supplies, materials, and equipment to the College.

Key Responsibilities
  • Direct and distribute all shipments to the originator or other appropriate campus locations.
  • Receive, check, and sign for all incoming supplies, materials, equipment, and other goods using a log book and college-designated software.
  • Prepare and maintain various clerical records for shipping and receiving transactions.
  • Notify suppliers regarding overages, errors, or shortages in deliveries and maintain records of such errors.
  • Pick up and dispatch all departmental outgoing goods via an approved courier company or Canada Post.
  • Receive and distribute incoming post and interdepartmental mail, prepare outgoing mail for dispatch, and operate the letter inserting and sealing machine.
  • Provide basic assembly of furniture from packaging and deliver as required.
  • Deliver paper, envelopes, toner, and other stocked supplies as requested.
  • Replenish racks with VCC marketing material on a continuing basis and deliver bundles of VCC marketing material when requested.
  • Keep the receiving area safe and secure by keeping it clean, organized, and free of clutter.
  • Monitor the shipping and receiving area and loading bay visually and via live monitor, reporting issues of safety and security to security and supervisor.
  • Manage the storage of hazardous and bio-hazardous materials until removed for disposal, including management of all associated records.
  • Manage the storage of batteries, cell phones, and used toner tubes/cartridges until packaged up for shipping to an appropriate recycling facility.
  • Oversee the receiving bay parking spaces.
  • Train Receivers when required.
Qualifications
  • Grade 12, including English and Mathematics, and up to 1 year of specialized training in materials handling and over 6 months' related experience.
  • Proficiency in the operation of Microsoft Office Suite (specifically MS Word & MS Excel).
  • Proficiency in the operation of college applications – specifically Banner, FAST, and FoodTrak software.
  • Forklift 1-4-5 certification required.
  • WHMIS certification required.
  • Food Safe Level 1 required.
Skills and Abilities
  • Proven interpersonal skills with the ability to work collaboratively as a member of a team and to establish and maintain effective working relationships with students, staff, faculty, vendors, contractors, and the general public.
  • Working knowledge of record-keeping practices and procedures.
  • Experience with and knowledge of computer systems for record-keeping and communications.
  • Demonstrated ability to accurately and completely follow through with established practices and procedures.
  • Ability to effectively communicate in English orally and in writing.
  • Ability to work independently.
  • Strength and agility to handle heavy objects safely and efficiently and be able to lift a minimum weight of 25lbs.
  • Ability to safely operate loaded manual and electric pallet jacks.

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