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Shipping and Receiving Coordinator

2 months ago

Vancouver, British Columbia, Canada Vancouver Community College Full time
{"Job Title": "Shipping and Receiving Coordinator", "Job Summary": "We are seeking a detail-oriented and organized Shipping and Receiving Coordinator to join our team at Vancouver Community College. This role is responsible for receiving, inspecting, and distributing all incoming supplies, materials, and equipment to the College. The successful candidate will also be responsible for setting up, removing, and delivering furniture, paper stocks, and equipment, as well as processing incoming and outgoing mail.

Responsibilities:

* Direct or distribute all shipments to the originator or other appropriate campus locations.
* Receive, check, and sign for all incoming supplies, materials, equipment, and other goods using a log book and all college designated software.
* Prepare and maintain a variety of clerical records for shipping/receiving transactions.
* Notify suppliers regarding overages, errors, or shortages in deliveries, maintain records of such errors, and follow up until resolved.
* Pick up and dispatch all departmental outgoing goods via an approved courier company or Canada Post.
* Receive and distribute incoming post and interdepartmental mail.
* Prepare outgoing mail for dispatch, operate the letter inserting and sealing machine, and record chargebacks and submit chargeback reports to the Finance department.
* Provide basic assembly of furniture from packaging and deliver as required.
* Deliver paper, envelopes, toner, and other stocked supplies as requested.
* Replenish appropriate racks with VCC marketing material on a continuing basis as/when needed.
* Deliver bundles of VCC marketing material when requested to appropriate locations.
* Keep the receiving area safe and secure by keeping it clean, organized, and free of clutter.
* Monitor the shipping and receiving area and loading bay visually and via live monitor.
* Report issues of safety and security to security and supervisor.
* Manage the storage of Hazardous and Bio-hazardous materials until removed for disposal, including management of all associated records.
* Manage the storage of batteries, cell phones, and used toner tubes/cartridges until packaged up for shipping to an appropriate recycling facility.
* Oversee the receiving bay parking spaces.
* Train Receivers when required.

Requirements:

* Grade 12, including English and Mathematics, and up to 1 year of specialized training in materials handling and over 6 months' related experience.
* Proficiency in the operation of Microsoft Office Suite (specifically MS Word & MS Excel).
* Proficiency in the operation of college applications - specifically Banner, FAST, and FoodTrak software.
* Forklift 1-4-5 certification required.
* WHMIS certification required.
* Food Safe Level 1 required.

We value lived experience and encourage applications from members of all groups experiencing barriers to equity. If you are passionate about creating an inclusive community and have the skills and experience required for this role, we encourage you to apply.

Note: The successful candidate will be required to provide proof of vaccination against COVID-19, in accordance with the College's COVID-19 Vaccination Policy.

Vancouver Community College is an equal opportunities employer and welcomes applications from diverse candidates.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Please submit your application, including your resume and cover letter, to [insert contact information].

We look forward to hearing from you"}