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Office Support Specialist

2 months ago

Edmonton, Alberta, Canada APCS ENGINEERING LTD. Full time
About the Role

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at APCS ENGINEERING LTD. As an Office Support Specialist, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Tasks
    • Provide administrative support to our team, including typing and proofreading correspondence, forms, and other documents.
    • Receive and forward telephone and electronic inquiries in a timely and professional manner.
    • Work on reports from manual or electronic files, inventories, and databases.
    • Sort, process, and verify applications, receipts, and other documents.
    • Process incoming and outgoing mail manually or electronically.
    • Send and receive messages in a secure and confidential manner.
  • Data Management
    • Compile data, statistics, and other information to support business decisions.
    • Perform data entry tasks with accuracy and attention to detail.
  • Office Operations
    • Photocopy and collate documents for distribution, mailing, and filing.
    • Order office supplies and maintain inventory levels.
    • Label files according to retention and disposal schedules.
    • Organize and schedule office work to ensure efficient use of time.
  • Computer and Technology
    • Proficient in MS Word and MS PowerPoint.
  • Security and Safety
    • Basic security clearance required.
  • Support for Diverse Groups
    • Provides awareness training to employees to create a welcoming work environment for persons with disabilities.
    • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster.
    • Supports newcomers and/or refugees with foreign credential recognition.
    • Provides awareness training to employees to create a welcoming work environment for youth.
    • Provides awareness training to employees to create a welcoming work environment for Veterans.
    • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers.
    • Provides staff with awareness training to create a welcoming work environment for mature workers.
    • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.
  • Work Environment
    • Permanent position.
    • English is the primary language of communication.
    • 30 to 40 hours per week.