Office Support Specialist
2 weeks ago
We are seeking an experienced Office Support Specialist to join our team at Airikka Passmore & Associates Ltd. The ideal candidate will have a strong background in administration and be able to provide exceptional support to our team.
Key Responsibilities- Arrange and coordinate seminars, conferences, and other events
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations and implement improvements
- Open and distribute mail and other materials
- Plan and organize daily operations, including scheduling appointments and managing calendars
- Record and prepare minutes of meetings, seminars, and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments, including travel arrangements
- Answer telephone calls and relay messages
- Answer electronic enquiries and provide customer service
- Compile data, statistics, and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries, and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms, and other documents
- Conduct research and provide recommendations
- Secondary (high) school graduation certificate
- 1 to less than 7 months of experience, or equivalent experience
- Excellent oral and written communication skills
- Ability to work independently and as part of a team
- Fast-paced environment and ability to work under pressure
- Attention to detail and ability to multitask
- Reliability and quick learner
- Fast-paced environment
- Ability to work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
- Excellent oral communication skills
- Excellent written communication skills
- Organized and reliable
- Team player and quick learner
- Free parking available
- Permanent work term
- 40 hours per week
- Work language: English
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