Office Support Specialist

2 weeks ago


Milton, Ontario, Canada Airikka Passmore & Associates Ltd. Full time

We are seeking an experienced Office Support Specialist to join our team at Airikka Passmore & Associates Ltd. The ideal candidate will have a strong background in administration and be able to provide exceptional support to our team.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Evaluate daily operations and implement improvements
  • Open and distribute mail and other materials
  • Plan and organize daily operations, including scheduling appointments and managing calendars
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments, including travel arrangements
  • Answer telephone calls and relay messages
  • Answer electronic enquiries and provide customer service
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Conduct research and provide recommendations
Requirements
  • Secondary (high) school graduation certificate
  • 1 to less than 7 months of experience, or equivalent experience
  • Excellent oral and written communication skills
  • Ability to work independently and as part of a team
  • Fast-paced environment and ability to work under pressure
  • Attention to detail and ability to multitask
  • Reliability and quick learner
Working Conditions
  • Fast-paced environment
  • Ability to work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Work with minimal supervision
Personal Suitability
  • Excellent oral communication skills
  • Excellent written communication skills
  • Organized and reliable
  • Team player and quick learner
Benefits
  • Free parking available
  • Permanent work term
  • 40 hours per week
  • Work language: English


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