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Office Coordinator

1 month ago

Hamilton, Ontario, Canada Ayman Soliman Medicine Professional Corp Full time
Job Title: Office Services Coordinator

We are seeking a highly organized and detail-oriented Office Services Coordinator to join our team at Ayman Soliman Medicine Professional Corp.

Job Summary:

The Office Services Coordinator will be responsible for providing administrative support to our team, including reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities.

Key Responsibilities:
  • Review and evaluate new administrative procedures to ensure efficiency and effectiveness
  • Delegate work to office support staff and provide guidance and support as needed
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Perform data entry and maintain accurate records
  • Train staff on new procedures and policies
  • Oversee and co-ordinate office administrative procedures
  • Resolve conflict situations and provide support to staff
  • Oversee payroll administration and plan and control budget and expenditures
Requirements:
  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience in an administrative role
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Ability to multitask and prioritize tasks effectively
  • Ability to maintain confidentiality and handle sensitive information
Working Conditions:

The Office Services Coordinator will work in a fast-paced environment with tight deadlines and a large workload. The successful candidate will be able to work independently and as part of a team, and will have excellent communication and interpersonal skills.

Benefits:
  • Dental plan
  • Health care plan
  • Bonus