Communications and Office Coordinator
3 weeks ago
The United Church of Canada is seeking a highly skilled and organized individual to fill the role of Communications and Office Administrator on a permanent full-time basis, 35 hours per week.
About the RoleThis is an exciting opportunity to join our team and contribute to the success of our organization. As a Communications and Office Administrator, you will be responsible for overseeing daily communication in the Regional Councils, providing administrative support to Regional Ministers, and supporting office administration work.
Key Responsibilities- Liaise with the website host for all website issues/concerns; create and manage forms, pages, and posts for the website; upload content for committees/divisions to the website; maintain and update the Regional Directory; organize weekly announcements; circulate monthly newsletters and oversee communication through MailChimp.
- Coordinate bookings for the office board room and other meeting logistics; assist with financial matters such as paying bills and updating incorporated ministries contact files.
- Provide administrative support to Regional Ministers; assist with meeting preparation and other events; update pastoral relations changes and keep record of clergy coming into the Region.
- Provide administrative support to Minister for Youth and Young Adults and the Minister for Justice and Mission, including the flow of communication, meeting logistics, and other events.
- Provide support for Regional Council Meetings, including compilation of materials, biographies, in memorials, reports, preparing name tags, etc.; post items pertaining to the Regional meeting on the website and communicate to members of the Regional Council.
- Post-secondary education in Business Administration or equivalent.
- 2-3 years of experience in an administrative role; experience in a not-for-profit setting is desirable.
- Computer skills in the use of various software applications - Office 365, Dynamics, Adobe, SharePoint, One Drive, Teams, Zoom, and other social media and online platforms.
- Knowledge of website design.
- Knowledge of Facebook.
- Organization, time management, planning, and problem-solving skills, together with the flexibility to switch easily from one task to another to effectively juggle multiple tasks at the same time as situations or priorities change.
- Excellent interpersonal, verbal, and written communication skills.
- Ability to work independently as well as in a team environment with a commitment to team approach and collaboration with colleagues.
- Ability to work with the public, to show diplomacy, confidentiality, and trust.
- Alignment with the vision and values of The United Church of Canada.
- Flexibility to effectively and positively deal with changing situations or priorities.
- Works from the Regional Council Office located at Sackville, NB; with flexibility for some work from home when needed.
- Sitting and viewing a computer screen for long periods, keyboarding/using voice recognition software, intermittent physical activity including sitting, standing, and being on the phone for long periods of time.
- Occasional attendance at evening and weekend meetings will be required.
The target hiring range for this position is $41,548 to $47,353 with the ability to progress to a maximum of $44,397. This is based on category 2 on our salary range. Placement on the salary range will be based on factors such as market condition, internal equity, candidate experience, skills, and qualifications relevant to the role. Pension and group benefit plans coverage and annual vacation round out this compensation package.
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