Office Operations Coordinator

3 weeks ago


Calgary, Alberta, Canada GEE ESS ELECTRICAL SERVICES LTD. Full time
Job Description

We are seeking a highly organized and detail-oriented Office Operations Coordinator to join our team at GEE SSS ELECTRICAL SERVICES LTD. This is an excellent opportunity for someone looking to grow their career in administration.

About the Role:

  • This role will involve coordinating daily office operations, ensuring seamless communication with colleagues, and providing administrative support to senior staff members.
  • The ideal candidate will have 1-2 years of experience in a similar role, demonstrating strong organizational skills, attention to detail, and proficiency in Microsoft Office applications.

Responsibilities:

Core Responsibilities
  • Coordinate meetings, seminars, and conferences, ensuring all logistical arrangements are in place.
  • Supervise and train junior staff members, providing guidance and feedback to ensure they meet performance expectations.
  • Record and prepare minutes of meetings, maintaining accurate records of discussions and decisions.
  • Determine and establish office procedures and routines, ensuring efficiency and productivity.
  • Answer telephone calls, respond to emails, and relay messages to relevant personnel.
  • Compile data, statistics, and other information, presenting findings in a clear and concise manner.
  • Order office supplies, maintain inventory levels, and manage procurement processes.
  • Arrange travel itineraries, book reservations, and make necessary arrangements for business trips.
  • Greet visitors, direct them to relevant contacts or service areas, and provide general assistance as needed.
  • Set up and maintain manual and computerized filing systems, ensuring accurate and secure storage of sensitive information.
  • Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism.
  • Plan, organize, direct, control, and evaluate daily operations, identifying areas for improvement and implementing changes as needed.
Requirements
  • High school diploma or equivalent required; college certificate or diploma an asset.
  • 1-2 years of experience in an administrative role, preferably in a fast-paced environment.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
  • Ability to multitask, work under pressure, and maintain accuracy and attention to detail.
Preferred Qualifications
  • Familiarity with Google Docs and other cloud-based productivity tools.
  • Experience working in a team environment, with a proven track record of collaboration and teamwork.
  • Excellent written and oral communication skills, with the ability to present information clearly and concisely.
  • Flexibility and adaptability, with the ability to adjust to changing priorities and deadlines.
  • Reliability, punctuality, and a strong work ethic, with a commitment to excellence and quality in all aspects of work.

What We Offer:

  • A competitive salary range of $45,000 - $55,000 per annum, depending on experience.
  • A dynamic and supportive work environment, with opportunities for growth and professional development.
  • A comprehensive benefits package, including medical, dental, and vision coverage.
  • Paid time off, including vacation days, sick leave, and statutory holidays.
  • A flexible work schedule, with options for remote work and telecommuting.

How to Apply:

If you are a motivated and detail-oriented individual with a passion for administration, please submit your application, including your resume and cover letter, to [insert contact information].



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