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Office Administrative Assistant

2 months ago

Westlock, Canada THE YK CAREER EDUCATION SOCIETY Full time
About the Role

The YK Career Education Society is seeking a highly organized and detail-oriented Office Administrative Assistant - Coordinator to join our team. As an Office Administrative Assistant - Coordinator, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support our educational programs.
  • Supervision and Training: Supervise and train other administrative staff members to ensure they have the necessary skills and knowledge to perform their duties.
  • Record Keeping: Record and prepare minutes of meetings, seminars, and conferences, and maintain accurate and up-to-date records.
  • Office Procedures: Determine and establish office procedures and routines to ensure efficient and effective operation.
  • Scheduling: Schedule and confirm appointments, meetings, and events.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support our programs and services.
  • Supply Management: Order office supplies and maintain inventory to ensure we have the necessary resources to operate effectively.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
  • Reception: Greet people, direct them to contacts or service areas, and provide general information about our programs and services.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient access to information.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Requirements
  • Availability: Be available to start on the advertised start date.
  • Work Authorization: Be legally authorized to work in Canada.
Benefits
  • Dental Plan: Access to a comprehensive dental plan.
  • Health Care Plan: Access to a comprehensive health care plan.
  • Work Term: Permanent full-time position.
  • Work Language: English.
  • Hours: 40 hours per week.