Administrative Coordinator
4 weeks ago
We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our Clinical Program teams. The successful candidate will be responsible for facilitating daily operations, coordinating calendars, and providing administrative and clerical functions to support the Program Directors.
Key Responsibilities- Calendar Coordination: Plan and coordinate calendars to optimize scheduling and address priority requests.
- Supporting Leaders: Keep multiple leaders informed on their projects and status of work, plan weekly touch-base meetings, and ensure submissions to outside agencies are completed and deadlines met.
- File Management: Create and maintain file folders, both physical and digital, and ensure all relevant information is filed and easily retrievable.
- Meeting Preparation and Implementation: Execute all important steps in meeting stages, including pre-meeting preparation, meeting execution, and post-meeting follow-up.
- Communication: Prepare and send memos and communications as requested, and promote a positive work environment.
- Service Delivery: Order supplies and materials, arrange for completion of work orders, complete payroll and payroll adjustments, and assist with onboarding of new team members.
- Education: Office administration diploma from a recognized college or equivalent experience.
- Experience: Minimum of 3 years of experience as an Administrative Assistant, with experience in a hospital setting preferred.
- Skills: Excellent knowledge of computer software programs, medical terminology, and typing speed of 50 wpm or higher.
- Personal Qualities: Demonstrated commitment to customer service, excellent time management and interpersonal skills, and ability to maintain confidentiality.
Halton Healthcare is an equal opportunity employer committed to diversity, equity, and inclusion. We offer a competitive salary range of $26.49 - $33.11 per hour, and a comprehensive benefits package. If you are passionate about delivering exceptional patient care and are committed to excellence, quality, and patient satisfaction, we encourage you to apply.
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