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Office Operations Coordinator

4 weeks ago

Brampton, Ontario, Canada PURESS SPA Full time

PURESS SPA seeks an experienced Office Administrator to oversee and coordinate office administrative procedures. This key role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.


The successful candidate will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities. They will also be tasked with administering policies and procedures related to the release of records, coordinating and planning for office services, and assisting in the preparation of operating budgets.


A strong background in MS Office, Excel, and Outlook is essential for this role. The ideal candidate will be able to work effectively in a team environment, possess excellent communication skills, and be able to prioritize tasks and meet deadlines.


This is a permanent position requiring 35-40 hours of work per week. The work language is English.


Please note that the work requirements and responsibilities listed above are subject to change as the company's needs evolve.


Key Responsibilities:

  • Review and evaluate new administrative procedures
  • Delegate work to office support staff
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of establishment
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Perform data entry
  • Train staff
  • Oversee and co-ordinate office administrative procedures
  • Oversee payroll administration
  • Plan and control budget and expenditures

Requirements:

The ideal candidate will possess:



  • 5-10 years of experience in an administrative role
  • Strong organizational and time management skills
  • Excellent communication and interpersonal skills
  • Ability to work effectively in a team environment
  • Proficiency in MS Office, Excel, and Outlook
  • Ability to prioritize tasks and meet deadlines
  • High level of attention to detail
  • Ability to multitask and work in a fast-paced environment

Work Environment:

The successful candidate will be working in a fast-paced office environment with a high level of exposure to confidential information. They will be required to work in a team environment and will be expected to maintain a high level of professionalism at all times.


Language:

The work language is English.


Hours:

The work hours are 35-40 hours per week.