Administrative Coordinator

1 month ago

Burnaby, British Columbia, Canada BC Housing Full time

Job Summary

The Executive Assistant provides high-level administrative support to the Vice President or Associate Vice President, ensuring the efficient administration of the office. This includes setting up new staff with necessary supplies, software, and equipment, running reports, coordinating regular meetings, and participating in team-building activities.

Key Responsibilities

  • Manage the office administration, including budget analysis and preparation of reports.
  • Coordinate departmental communications and regional training initiatives.
  • Provide technical support for information systems and serve as the administrative liaison with other departments and external contacts.
  • Assess branch requirements and develop new administrative approaches to conducting business.
  • Lead the planning and implementation of changes, managing multiple issues and projects, and coordinating work with others.
  • Foster strong working relationships with internal and external stakeholders to accomplish objectives.

Requirements

  • Diploma in commerce or business administration or other relevant fields.
  • Considerable experience in managing administration activities within a fast-paced, complex environment.
  • Or an equivalent combination of education, training, and experience acceptable to the Employer.

Skills and Abilities

  • Sound knowledge of office management practices for senior executives.
  • Considerable knowledge of branch policies, programs, and operating requirements.
  • Good knowledge of management, business, and administrative practices of development and asset strategies projects.
  • Excellent conflict resolution, consensus building, and interpersonal skills.
  • Excellent verbal and written communication, organizational, analytical, problem-solving, time management, and expediting skills.
  • Proficiency in the use of computer applications, including Microsoft Word, Excel, PowerPoint, Access, and Project.

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