Accounts Payable Specialist

2 weeks ago

Kitchener, Ontario, Canada Ontario Teachers Insurance Plan (OTIP) Full time
Job Summary

We are seeking a highly skilled and detail-oriented Accounts Payable Coordinator to join our team at Ontario Teachers Insurance Plan (OTIP). As a key member of our accounting department, you will be responsible for processing daily accounts payables, analyzing discrepancies, and maintaining strong relationships with internal and external stakeholders.

Key Responsibilities
  • Accounts Payable Processing: Timely and accurately process daily accounts payables, including obtaining approval from management, handling adjustments, and preparing corresponding journal entries and reports.
  • Discrepancy Analysis: Analyze discrepancies, ensure errors are corrected, and confirm accuracy prior to payment.
  • Data Analysis: Gather and analyze data for weekly and monthly reporting.
  • Stakeholder Relationships: Develop and maintain strong relationships with internal and external stakeholders.
  • Administrative Tasks: Sort, deliver, and mail information, including cheques and remittance advices, and match cheques to paid invoices for signing.
  • Financial Reporting: Obtain, analyze, and enter all information into sub-ledger schedules to prepare monthly reconciliation of receipts and disbursements.
  • Reconciliation: Perform monthly reconciliations of sub-ledgers to the general ledger.
  • Financial Security: Secure financial information through regular database back-ups and follow internal accounting controls to maintain financial security.
  • Prepaid Payments: Assist with processing and tracking of prepaid payments, including preparing monthly journal entries, and year-end documentation.
  • EFT Payments: Prepare and process electronic funds transfer (EFT) payment files.
  • Process Efficiency: Identify opportunities for process efficiencies and implement changes.
Qualifications
  • Education: A minimum of one year post-secondary education (training) including introductory accounting courses.
  • Experience: A minimum of one year experience working in Accounts Payable and an accounting department.
  • Skills: Advanced knowledge of Microsoft Office Suite applications, with knowledge of Microsoft D365 considered an asset.
  • Personal Qualities: Self-starter who demonstrates initiative and thrives in a fast-paced environment, with excellent attention to detail, time management, and organizational skills.
  • Communication: Exceptional communication skills and the ability to deal effectively with all levels of internal and external stakeholders.
  • Language: The ability to communicate in French is considered an asset.
  • Work Arrangement: Hybrid work arrangement - 3 days in office required.

We value diversity and inclusion at OTIP and encourage applications from all qualified individuals. If you are interested in this opportunity, please apply online.

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