Administrative Assistant to Junior School Head

4 weeks ago

Toronto, Ontario, Canada Branksome Hall Full time
Job Opportunity

Branksome Hall, a leading IB World School for girls in Toronto, is seeking a highly skilled and organized Administrative Assistant to support the Head, Junior School. This is a full-time, full-year role that requires a strong ability to multitask, prioritize tasks, and maintain confidentiality.

Key Responsibilities
  • Schedule appointments and meetings with various constituent groups, including staff, students, parents, and external stakeholders.
  • Prepare and distribute agendas, presentation materials, and coordinate logistics for meetings within the Junior School.
  • Oversee the Junior School Calendar and attend whole school meetings.
  • Support with assessment of students' needs and contact the Nurse as necessary for serious medical issues.
  • Review, edit, and draft documents for format, clarity, grammar, punctuation, and spelling.
  • Prepare and format reports, including Board reports, and other reports as required.
  • Arrange and coordinate logistics for travel, including purchasing airline tickets and arranging accommodation.
  • Monitor the expenditure for the Junior School and follow up on budget variances.
  • Prepare expense reports and cheque requisitions, and manage credit card expenses and statement recording.
  • Collaborate with key stakeholders to ensure Junior School events are well planned and implemented.
  • Handle confidential student information and assist with updating and maintaining online filing systems and databases.
  • Provide support to the JS Receptionist/Administrative Assistant with greeting and directing visitors/parents, answering phones, and managing the entrance security system.
Requirements
  • High level of sound and independent judgment, reasoning, and discretion.
  • Excellent writing skills, including proper spelling, grammar, and punctuation.
  • Strong knowledge of general office procedures involving calendar management, event coordination, travel arrangements, and reports.
  • Superior time management and multitasking skills, with the ability to prioritize tasks with minimal supervision and strong attention to detail.
Why Join Branksome Hall?

Branksome Hall offers a competitive salary and generous vacation, taxable lunch benefit, health and dental benefits, and pension plans, including contributions to the Ontario Teachers' Pension Plan (OTPP) for eligible employees. Join a strong community with a commitment to students and to the growth and development of employees through ongoing professional development and mentorship. Engage with a network of internationally renowned industry experts, leaders, and entrepreneurs. Access state-of-the-art facilities and resources to support wellness, such as the Athletics and Wellness Centre.

Target Hiring Range: $46,904 - $58,552

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