Administrative Support Professional

3 days ago

Edmonton, Alberta, Canada Alberta Health Services Full time
Your Opportunity:

At Alberta Health Services, we are dedicated to enhancing care in the community, helping people be healthy, well, and independent in their homes and communities. Our Edmonton Zone Continuing Care team provides services through five main program areas: Home Living, Supportive Living, Facility Living, Transition Services, and Specialty Programs. The Specialty Programs portfolio includes Children's Home Care (CHC), a multidisciplinary team that collaborates and delivers services in the community to children from birth to 18 years old with various medical and/or developmental needs/conditions, including palliative care. If you are interested in working in a fast-paced environment providing administrative support to Children's Home Care, this position may be of interest.

Job Summary:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices, and initiatives within a department or program. Your varied duties may include preparing agendas and meeting minutes for external stakeholders, typing/word processing and formatting of documents, spreadsheets, and graphs to create reports and presentation materials, scheduling meetings, complex calendar management, financial invoice preparation, site management, education, training, and back-up support to other admin staff, including electronic scheduling of client appointments, client data entry, records management, and related documentation.

Responsibilities:
  • Prepare agendas and meeting minutes for external stakeholders
  • Typing/word processing and formatting of documents, spreadsheets, and graphs
  • Scheduling meetings and complex calendar management
  • Financial invoice preparation and site management
  • Education, training, and back-up support to other admin staff
  • Electronic scheduling of client appointments, client data entry, records management, and related documentation
Requirements:
  • Completion of post-secondary education (certificate in office or business administration)
  • Strong knowledge of Microsoft Office, including Word, Excel, and PowerPoint software programs
  • Excellent formatting, grammar, and proofreading skills
  • Ability to deal with numerous interruptions and work independently in a busy multi-tasking environment
  • Strong written and verbal communication skills
  • Excellent customer service and problem-solving skills
  • Exceptional attention to detail and accuracy
  • Outstanding interpersonal and organizational skills
Preferred Qualifications:
  • Previous Continuing Care experience
  • Intermediate knowledge of MS-Excel, MS-Visio, and MS-Project
  • Basic knowledge of e-people, Oracle, Home First, and Meditech

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