Corporate Records and FOI Coordinator

1 month ago

Vancouver, British Columbia, Canada PACC-CCAP - Privacy and Access Council of Canada Full time

Job Summary

The PACC-CCAP is seeking a highly skilled FOI & Records Management Analyst to join our team. As a key member of our Clerk's Office, you will be responsible for administering, coordinating, and maintaining our corporate Records Management System and ensuring compliance with the Freedom of Information and Protection of Privacy Act requirements.

Key Responsibilities

  • Process requests for access to information from the public, recommending the release or withholding of specific information.
  • Participate in the drafting of Privacy Impact Assessments and Information Sharing Agreements.
  • Complete special projects requiring research and compiling reports.
  • Operate and maintain the corporate records management system and archives.
  • Advise departments on established records management procedures and the use of the electronic document system and classification system.
  • Participate in a variety of records management projects.

Requirements

  • Considerable knowledge of the legislation, rules, regulations, practices, and procedures governing the work performed.
  • Practical knowledge of the FOI process and of principles and practices of privacy protection in BC.
  • Considerable knowledge of the principles, practices, and techniques of records management and archives.
  • Considerable knowledge of business English, spelling, punctuation, and arithmetic and of modern office practices and procedures.
  • Considerable knowledge of software applications used in the work performed.
  • Ability to interpret and apply the provisions of the Freedom of Information and Protection of Privacy Act, regulations, and Commissioners' Orders.
  • Ability to provide guidance to staff on privacy regulations, processes, policies, and procedures.
  • Ability to make decisions in the light of established precedents and to exercise resourcefulness in dealing with new situations.
  • Ability to maintain and control a departmental records management system and to participate in the development and implementation of new or revised records methods and procedures.
  • Ability to prepare, maintain, update, and retrieve a variety of materials and to search records, compile information, and prepare related reports.
  • Ability to establish and maintain effective working relationships with a variety of internal and external contacts and to provide advice, information, and assistance to same.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to work under pressure and to exercise tact in dealing with contentious matters.

Qualifications

  • Completion of Grade 12 supplemented by a records management program at a post-secondary institution including courses in information and records management, plus considerable related experience; or an equivalent combination of training and experience.

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