Executive Support Specialist

1 week ago

CarletonsurMer, Quebec, Canada GOURMET RESTAURANT Full time
Job Description

We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at GOURMET RESTAURANT. This is an excellent opportunity for a motivated individual to work in a fast-paced environment and provide administrative support to our management team.

Key Responsibilities
  • Coordinate the flow of information within the team, ensuring seamless communication and collaboration.
  • Direct and control daily operations, including managing schedules, budgets, and resources.
  • Direct staff, providing guidance and training to ensure they have the necessary skills and knowledge to excel in their roles.
  • Open and distribute mail and other materials, maintaining a well-organized and efficient office environment.
  • Plan and control budget and expenditures, ensuring that our resources are allocated effectively.
  • Plan and organize daily operations, prioritizing tasks and meeting deadlines.
  • Supervise other workers, providing constructive feedback and coaching to improve performance.
  • Establish and implement policies and procedures, ensuring compliance with company standards.
  • Schedule and confirm appointments, coordinating with stakeholders and external partners.
  • Manage training and development strategies, identifying areas for improvement and implementing relevant programs.
  • Oversee the analysis of employee data and information, using insights to inform decision-making.
  • Answer electronic enquiries, responding promptly and professionally to customer inquiries.
  • Respond to employee questions and complaints, addressing concerns and resolving issues promptly.
  • Order office supplies and maintain inventory, ensuring that we have the necessary resources to operate efficiently.
  • Liaise with management, union officials, and HR consultants, building relationships and communicating effectively.
  • Oversee payroll administration, ensuring accuracy and compliance with regulatory requirements.
  • Set up and maintain manual and computerized information filing systems, storing sensitive information securely.
  • Perform data entry, accurately capturing and recording important information.
  • Maintain and manage digital databases, ensuring that our data is up-to-date and easily accessible.
  • Perform basic bookkeeping tasks, reconciling accounts and tracking expenses.
  • Conduct performance reviews, evaluating employee performance and providing constructive feedback.
Requirements
  • 2 years to less than 3 years of experience in a similar role.
  • Degree in Business Administration or related field.
  • Excellent communication and interpersonal skills.
  • Ability to prioritize tasks and manage multiple projects simultaneously.
  • Strong organizational and time management skills.
  • Proficiency in MS Office and accounting software.
Salary and Benefits

The salary for this position is approximately $45,000 per year, based on industry standards and location. In addition to a competitive salary, we offer a comprehensive benefits package, including health insurance, retirement plan, and paid time off.

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