Administrative Assistant

3 days ago

Victoria, British Columbia, Canada AP Immigration & Employment Services LTD. Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at AP Immigration & Employment Services LTD. as a key member of our administrative staff.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including arranging and coordinating seminars, conferences, and other events.
  • Communication: Develop and implement effective communication strategies to ensure seamless communication with clients, colleagues, and other stakeholders.
  • Project Management: Assist in planning, organizing, directing, controlling, and evaluating daily operations, including managing projects and programs.
  • Customer Service: Provide exceptional customer service to clients, including responding to inquiries, resolving issues, and providing ongoing support.
  • Technical Skills: Utilize Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, and other software to perform administrative tasks.
  • Teamwork: Collaborate with the marketing department to understand and communicate marketing messages to the field.
  • Reporting: Oversee the preparation of reports, including compiling data, statistics, and other information.
  • Inventory Management: Order office supplies and maintain inventory.
  • Information Management: Set up and maintain manual and computerized information filing systems.
  • Correspondence: Type and proofread correspondence, forms, and other documents.
  • Data Entry: Perform data entry tasks.
  • Performance Reviews: Conduct performance reviews and provide feedback to team members.
  • Supervision: Supervise office and volunteer staff.
Requirements
  • Education: Secondary (high) school graduation certificate or equivalent experience.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Skills: Excellent oral and written communication skills, ability to multitask, and strong attention to detail.
  • Technical Skills: Proficiency in Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, and other software.
What We Offer
  • Health Benefits: Dental plan, health care plan, and vision care benefits.

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