Administrative Coordinator, Communications
1 month ago
We are seeking a highly skilled and organized Administrative Advisor to join our Shared Services team. This role will provide comprehensive administrative support to the Executive Directors of Communications & Connections and Government Relations, as well as their respective teams.
Key Responsibilities:- Manage complex calendars for the Executive Directors, ensuring efficient scheduling and organization of meetings and appointments.
- Coordinate the ordering and assembly of promotional items in alignment with Communications and Government Relations initiatives.
- Track and distribute Oilers tickets, including managing staff draws and ensuring timely delivery.
- Provide administrative support for Communications and Government Relations events, assisting with logistics, coordination, and execution as needed.
- Manage the creation and distribution of thank you cards on behalf of the CEO Office.
- Serve as a back-up for reception duties, including managing parking arrangements and assisting with general office reception tasks.
- Attend and support major corporate events, providing administrative assistance and ensuring smooth execution.
- Coordinate speech and panel requests, including scheduling review meetings and preparing presentation materials.
- Assist with scheduling and confirming attendance for Board and Shareholder meetings.
- Oversee logistical aspects of Board meetings, including arranging meeting rooms and coordinating catering services.
- Handle the ordering and packaging of Board-related promotional items.
- Attend budget meetings to support financial planning and provide administrative assistance as needed.
- Process expense reports through Concur for the Executive Directors and Business Advisor.
- Post-secondary diploma or certificate in Office Administration or equivalent experience.
- 3-5 years relevant experience in a professional environment.
- Proficient in Microsoft Office 365, including Teams, Outlook, Excel, and OneNote.
- Strong organizational skills with a focus on detail orientation.
- Excellent interpersonal and communication skills, professional demeanor.
- Strong writing, editing, grammatical, organizational, and research skills.
- Strong time management, analytical, and problem-solving skills.
- Professional manner, good presence, and a sense of discretion, diplomacy, and tact when handling sensitive situations or information.
- Able to work well both independently and within a collaborative team environment.
- The ability to adapt well to change when new ideas are introduced.
Explore Edmonton Corporation is a diverse and inclusive workplace that encourages and supports a diverse and inclusive work environment. We strive to create a workplace that reflects the city we promote and where our employees feel safe and supported daily.
If this role piques your interest, please submit your cover letter and resume to let us know how you feel you could make an impact.
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