Administrative Support Specialist

2 weeks ago

Regina, Saskatchewan, Canada DOLPHIN IELTS LEARNING CENTER INCORPORATED Full time
Job Summary

We are seeking an experienced Administrative Support Specialist to join our team at Dolphin IELTS Learning Center Incorporated. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities
  • Provide administrative support to staff members, including scheduling appointments, coordinating travel arrangements, and preparing correspondence.
  • Manage and maintain accurate and up-to-date records and files, both physical and digital.
  • Coordinate and arrange meetings, seminars, and conferences, including preparing agendas, taking minutes, and distributing materials.
  • Develop and implement effective office procedures and routines to ensure efficient and organized work practices.
  • Provide exceptional customer service to clients and visitors, including greeting and directing them to the appropriate staff member or service area.
  • Assist with the recruitment and onboarding process, including preparing job postings, scheduling interviews, and coordinating new hire paperwork.
  • Participate in diversity and inclusion initiatives, including providing awareness training to employees and promoting a welcoming work environment for all.
Requirements
  • 7 months to less than 1 year of experience in an administrative support role.
  • Excellent communication and interpersonal skills, with the ability to work effectively with staff, clients, and visitors.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
What We Offer
  • A competitive salary and benefits package.
  • The opportunity to work in a dynamic and supportive team environment.
  • Professional development and training opportunities.
  • A welcoming and inclusive work environment.

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