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Project Coordinator

1 month ago

Whitehorse, Yukon, Canada Wildstone Group Full time
Project Coordinator Job Description

Wildstone Group is seeking a highly organized and detail-oriented Project Coordinator to join our team. As a Project Coordinator, you will play a critical role in the success of our projects by providing administrative support, coordinating project activities, and ensuring timely completion of tasks.

Responsibilities:
  • Project Setup: Establish and maintain project files, assist with billing and cost accounting, and create project directories.
  • Contract Management: Support the tendering and awarding of work or supply materials, review and process invoices and progress claims, and assist with document review and inquiries.
  • Procurement: Assist with the procurement of materials and equipment, RFI process, and general administrative and record-keeping functions.
  • Project Close Out: Prepare warranty packages, collect warranty and O&M manuals, create turnover documents, and assist with demobilization and documentation archiving.
  • Core Values: Interact effectively with company stakeholders, establish a culture of accountability, and win trust within the company community.
Requirements:
  • Excellent communication and interpersonal skills.
  • Minimum 2 years of experience as a Project Coordinator in the construction industry, with knowledge of project setup, subcontract management, change orders, RFIs, lien holdback, and closeout.
  • EIT designation in civil or mechanical engineering, or equivalent education and field experience.
  • Strong computer skills, including experience with MS Word, Excel, and scheduling software. Procore and Bluebeam experience an asset.
  • Ability to solve problems based on clearly defined procedures.
  • Capable of proactively participating in discussions and working cooperatively with others to achieve team goals.
What We Offer:
  • A culture of collaboration, inclusion, and understanding.
  • Extended health and dental benefits.
  • Employee and Family Assistance Program.
  • RRSP Matching Program.
  • Unlimited Paid Time Off after 2 years.
  • Professional development opportunities and education support.